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Apac Office Manager
3 weeks ago
The **APAC Office Manager **will manage the Singapore office, as well as developing and streamlining systems and processes to ensure the efficiency of projects and the effectiveness of communication across the organization.
This position reports to the APAC Director.
**Primary Responsibilities**
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
- Manage the day-to-day activities of the office, greeting and directing visitors, and handling requests in an appropriate, courteous, and professional manner
- Maintain office efficiency including the appearance of common areas, organizing procedures, managing filing systems, and overseeing supplies and equipment
- Reconcile office and executive expenses, budgeting, and vendor management, negotiating contracts and cultivating vendor relationships
- Assist with travel logistics, meeting preparation, organizing meeting, calendar management, and overseeing the flow of the day and week at the office
- Provide administrative support as necessary, including doing research, creating reports, managing data in spreadsheets, keeping records and confidential information current
- Reporting office progress to senior management and working with them to improve office operations and procedure
- Distribute office memos and keep employees current on company news and information in collaboration with the HR and Marketing teams as needed
- Coordinate on employee relation outreach through the welcome packages, life event care packages, and additional items
- Works closely with other EA’s and Clients EA’s for the logístical requirements of an event or training
- Maintain accurate inventories of marketing related materials and products, including ordering new supplies
- Assist in coordinating internal company activities for staff
**Knowledge, Skills & Abilities**
- Strong communications, both written and verbal, in leading teams and coordinating with peers and other disciplines on driving projects/issues to closure.
- Commitment to organizational excellence and constant awareness to seek opportunities to improve processes/quality of deliverables.
- Superb ability to prioritize and manage multiple projects/responsibilities.
- Superb ability to meet committed timelines, leveraging assistance/input from peers.
- Strong and effective team player in working with various disciplines and peer groups; can cover all gamut of tasks required to ‘getting a job done.’
- Strong attention to detail.
- Reliability and discretion; handles confidential matters with care.
**Experience/Education**
- 4+ years of experience
- Bachelor’s degree or long relevant experience may replace formal education
- Strong knowledge and experience in Microsoft Office, office management responsibilities, systems and procedures, and administrative duties
- Previous experience in business administration a strong plus
- Previous experience in the Data Center industry or Construction a plus
