Finance and Office Administrator

5 days ago


Bedok, Singapore s2s soft Full time

**Key Responsibilities**:
This role reports into Finance Manager and will be responsible for locations in Kaki Bukit

(Techlink) and Kampong Ampat (KA Place)

**Accounting scope**:

- Quotation & Purchase Orders
- Obtain quotations from suppliers/ vendors and prepare Purchase Order (PO) for all local purchases.
- Review claims from employees for all local and overseas expenses prior submission to their manager’s approval
- Prepare payment vouchers and bank payment instructions for all purchases, including employee expenses claims and payroll processing.
- Management of Petty cash
- Prepare and administer local statutory requirement reporting.
- Any other duties as assigned
- Account Receivable (AR) & System Tools Payment Collection
- Work closely with Sales, Service and Logistics Team to ensure timely payment from customers.
- Track tools move-in date, prepare COD form (Customer requirements) for GFS to acknowledge tool pickup. Upon customer’s confirmation, invoices will be uploaded into GFS Oracle system for payment processing.
- Send/upload SG and Malaysia customers invoices and chase for payment.

**Ad-hoc duties**:

- Yearly NEA reporting for "Electrical and Electronic Equipment Supply Data" and "NonconsumerE-waste Collection Report"

**Office Administration scope**:

- Order and set up laptops for new hires/replacement.
- Oversee the entire overseas travel request from employees which may include, coordinate with travel agency to check flight itinerary, book air ticket, overseas hotel and car rental arrangement.
- Identify and negotiate with local hotels for corporate hotels in Singapore for overseas visitors.
- Support overseas visitors to Mattson Technology Singapore on Singapore hotel reservation request.
- Any other duties as assigned

**Ad-hoc duties**:

- Cover Receptionist duty
- Office administration which may include purchase of office supplies, like stationeries, office refreshments and facilities supplies.
- Key Requirements for the job incumbent:

- Possess a Diploma in Accounting, Finance or Business Administration or its equivalents with at least 3-5 years in accounting functions like AP and/ or AR with a strong understanding of accounting principles.
- Proficiency in Microsoft Office Applications, in particular Excel
- Is meticulous and able to work independently with a high degree of accuracy and efficiency.

Work experience in SAP would be an advantage.

**Job Type**: Contract
Contract length: 12 months

Schedule:

- Monday to Friday

**Experience**:

- Finance: 1 year (preferred)


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