Administrative Officer

1 week ago


Singapore Raffles Institution Full time

Provide general administrative support to the school's management, teachers and students on a daily basis, which may include but not restricted to:

- Manning the counter and handle phone and walk-in enquiries
- Assisting in NRIC registration exercise
- Support in the logistics for school activities and events such as Parent Teacher Meetings
- Assisting in the Year 1 Registration and Orientation Programmes including but not limiting to liaison with vendors (bookshop, uniform, magazines) and other administrative matters
- Assist in results release
- Assist in exams printing exercise
- Assist with the attendance for temperature taking and emergency/ haze-related exercises
- Ensure fresh supplies of first aid items
- Update Teachers’ letter rack o Order and refilling of beverages for pantry and staff lounges
- Record and sort internal mails/ courier including internal/external deliveries o Redistribute mails/couriers accordingly to the respective recipients
- Any other duties as may be assigned by the school

Job Requirements
- Minimum GCE ‘O’ levels with at least 2 years of relevant experience preferred
- Able to work on rotating shifts and weekends if necessary to support school events
- Good IT skills (Word and Excel)
- Possess good written and verbal communication skills
- Meticulous with a high level of accuracy
- Possess clear, logical thinking and good organization skills
- Good time management skills with ability to work independently under pressure
- Good customer service skills with the ability to build appropriate professional yet friendly working relationships with staff and vendors
- High integrity with the ability to demonstrate respect for data confidentiality
- Able to find solutions to problems with some degree of flexibility in the approach
- Able to respond to enquiries in a timely manner
- Effective team player within and with other departments
- Able to handle younger boys will be an advantage
- Rotation and coverage of other sections of the administration team would be required on a needs basis
- This is a 2-year contract (renewable)



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