Executive / Senior Executive, Lkcsb

4 days ago

Singapore Singapore Management University Full time

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

DESIGNATION : Executive / Senior Executive (Faculty & Research), LKCSB

RESPONSIBILITIES
- This position is for Lee Kong Chian School of Business (LKCSB)
- Appointment, Re-appointment, Promotion and Tenure Review
- Provide administrative and logistics support for all aspects of faculty review:

- Collate relevant documents and photocopy sufficient sets of dossiers for the various stages of internal review and for external reviewers.
- Assist in the delivery of dossiers to reviewers.
- Maintain records of all faculty review cases; external & internal reviewers.
- Faculty Appraisal
- Provide administrative and logistics support for the entire faculty appraisal process:

- Generate faculty’s teaching evaluations.
- Collate all required documents and make sufficient sets of dossiers for the various stages of appraisal.
- Key logístical and operational support for appraisal meetings.
- Assist in the preparation of appraisal spreadsheets and feedback letters.
- Support for Research & PhD programmes
- Provide operational and logístical support for research section - professorships and fellowships, grants, and PhD programmes
- Maintain visiting faculty directory on internet and intranet.
- Assist to arrange for accommodation and airport transfers for visitors.
- Faculty Recruitment
- Provide administrative and logistics support for faculty recruitment and campus visits.
- Correspond with vendors on hotel and taxi booking.
- Support for Faculty data and files management
- Provide administrative and logístical support for files management - hard-copy & digital copies of all faculty related files and faculty data:

- Administer physical filing space across four locations: off-site in warehouse, storage in filing room, active files in Deputy Dean’s office, and current files in F&R Unit filing cabinets.
- Assist to compile and collate faculty-related information for PGRRQ, accreditation, faculty meetings, and other management reports.
- Assist to update faculty-related data on various datasets and quarterly reports.

QUALIFICATIONS
- Degree holder with minimum 2 years of experience or a Diploma with at least 5 years of relevant work experience.
- Prior experience in confidential positions preferred.
- Matured with excellent interpersonal and communication skills.
- Diligent and organised, with ability to work well under pressure.
- Analytical and meticulous with attention to important details.
- A good team player yet independent and with good initiatives.
- Good working knowledge of Microsoft Office, Outlook, and Adobe Acrobat.

OTHER INFORMATION

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