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Executive Secretary

2 weeks ago

Singapore JOBALLY PTE. LTD. Full time

**Key Responsibilities**:

- Coordinate business travel arrangements, ensuring efficient scheduling and logistics.
- Manage executives' schedules, including organizing appointments, meetings, and travel itineraries.
- Handle registration for seminars and functions, and make arrangements for meetings, ensuring all logístical details are managed effectively.
- Manage general correspondences and reservations, ensuring prompt and professional responses.
- Assist with logistics for meetings and customer visits, providing seamless arrangements.
- Process claims and payments for other offices and external vendors, ensuring accuracy and timeliness.
- Provide secretarial support for external groups and committees, facilitating smooth communication and coordination.
- Support administrative activities for the wellness department, ensuring efficient operations.
- Assist with business reports, proposals, and analysis, involving data collection and collaboration with internal departments and external partners.
- Perform other administrative tasks as required to support daily operations.

**Requirements**:

- Minimum Bachelor's Degree.
- Minimum 4 years of relevant work experience in a similar role.
- Good organizational & planning skills
Strong interpersonal skills and flexibility required
- Proven ability to deal with confidential matters and sensitive information Demonstrate clear, confident verbal communication in both English and Japanese to effectively liaise with Japanese internal stakeholders and headquarters.

EA Licence No 18C9228 Registration No. R1108261 (Tan Li Tze)