Accounts Executive and Admin

2 weeks ago


Singapore ALLEGION (SOUTHEAST ASIA) PTE. LTD. Full time

**Responsibilities**:
**Accounts Receivable**:

- Issuing Sales Invoices for completed delivery and Cash sales.
- Mail out sales invoices and submission E - Invoice for Gov. follow up collection for overdue invoices, assist customer to revise invoices/credit notes.
- Scan and save the invoice and supporting documents in share folder and Nav.
- Send out statement to customer every end of the month.
- Receive Cheque/Citi’s ‘PayNow’/NETS receipt and issue cash sales/service calls (around 100 cash receipts/month)
- Deposit cheque at the bank (when receive)
- Creating New Customers in Navision, getting information from Sales and OA, save the share folder.
- Preparing progress Claim for project, monitor and post necessary adjustment.
- Issue Debit Notes for recharge bill to interco and send statements by end of each month
- Credit assessment with supervisor

**Accounts Payable**:

- Downloading E-invoices from Vendor website and Share folder (saved by OA team).
- Verifying Vendor’s invoices and supporting documents, entering in Navision.
- Save soft copy for invoices and supporting documents in Share folder and Nav.
- Creating New Vendor in Navision, getting approval.

**GL**:

- Bad Debt Provision at end of the month
- Item Adjustment Journal
- Fixed Assets
- Accrual/Prepayment as required

**Month ended closing / Reporting**:

- Intercompany accounts Receivable / Payable balance confirmation/Reconciliation at end of the month.
- Prepare booking, backlog and sales invoice report
- Bank reconciliations.
- Interco loan in interest schedule
- Preparing GST report by quarterly
- Sales Analysis report by quarterly

**Year End Audit**
- Assist to Accountant and Audit team as required in year end audit field work.

**Ad Hoc Duties**
- Assist to OA and sales team for GST, transactions related to sales and purchase.
- Ordering stationary and admin jobs.

**Qualification**:

- Diploma/Degree in accounting.
- Minimum 3 years of working experience with accounting, AP/AR, audit related jobs
- Good PC knowledge of Microsoft Word and Excel
- Good written communication skills and verbal/presentation skills
- Strong analytical skills and attention to detail
- Excellent organisation and personal time management skills. Must be able to multi-task
- Takes full responsibility and ownership for assigned work
- Take a hands-on approach to all requirements and display a positive can-do attitude
- Ability to work autonomously and also be a strong team player
- Ability to retain information and instructions and carry out to completion


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