Events Operation Assistant

2 weeks ago

Queenstown, Singapore Forward Minder Organisation Full time

We are seeking a motivated and detail-oriented **Events Operation Assistant** to support the planning and execution of events from concept to completion. The Events Operation Assistant will play a vital role in coordinating logistics, communicating with vendors and attendees, and ensuring all aspects of an event run smoothly. This is a fast-paced role requiring excellent organizational and interpersonal skills.

**Key Responsibilities**:

- Assist in the planning and execution of events, including conferences, corporate functions, exhibitions, and promotional activities.
- Support the Events Manager with logistics such as venue setup, equipment rentals, catering, signage, and transportation.
- Liaise with vendors, suppliers, and service providers to ensure timely and accurate delivery of event needs.
- Coordinate registration, guest lists, RSVPs, and on-site check-ins.
- Handle administrative tasks such as preparing event materials, managing schedules, and tracking expenses.
- Provide on-site support during events to ensure everything runs smoothly and resolve issues as they arise.
- Assist in post-event evaluation, including gathering feedback and preparing reports.
- Maintain inventory of event supplies and promotional materials.
- Ensure compliance with health, safety, and event regulations.

**Qualifications**:

- Diploma or a degree in Event Management, Hospitality, Marketing, or a related field is a plus.
- Previous experience in event planning, hospitality, or administrative support preferred but we welcome applicants with no prior experience.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and work under pressure in a dynamic environment.
- Proficiency in Microsoft Office Suite; knowledge of event management tools is a plus.

**Preferred Attributes**:

- Creativity and attention to detail.
- Problem-solving mindset with a proactive attitude.
- Professional appearance and demeanor.
- Team player who can also work independently.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: $3,000.00 - $4,000.00 per month

**Benefits**:

- Flexible schedule
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus
- Yearly bonus

**Education**:

- Local Polytechnic Diploma (required)

Work Location: In person

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