
HR and Office Admin Assistant
2 weeks ago
**Role**
HR and Office Admin Assistant is responsible for supporting the day to day HR functions, manages the commercial building and its facilities maintenance, and ensure smooth running of an office.
**Responsibilities**
**Human Resources**
- Support the full spectrum of HR functions for Singapore and Southeast Asia region
- Preparation of HR related documentation
- Organise and administer the on-boarding and off-boarding program
- Conduct the employee orientation and induction
- Manages the Southeast Asia group insurance within the region
- Support HR activities and initiatives
**Commercial building maintenance**
- Plan, coordinate and oversee regular building maintenance and repairs
- Manages the housekeeping and security staff and their activities through 3rd party service providers
- Negotiate, liaise and manages the relationship with contractors and 3rd party service providers
- Preparation and submission of documents to authorities
- Be the main point of contact for tenants on inquiries/requests, and work with office management to resolve any problems or issues
- Track expenses, report the progress and assigning schedules
- Ensure the facilities meet regulatory standards and codes with 3rd party service providers and authorities
- Ad hor admin work in relation to commercial building matters
**Office Admin**
- Manage the office maintenance and coordinate repair works with contractors
- Source, review and liaise with contractors/suppliers on office matters
- Responsible for office stationery and transport arrangements
- Setup and keep record of office security access
- Track progress and keeping proper records
- Preparation and submission of monthly expenses and travel arrangement for key management
- Support other general office matters
**Requirements**:
- Diploma in business administration and/or human resource management with 3 years of working experience preferred
- Independent, multitasking and prioritize workload, work with mínimal supervision with initiative and resourcefulness, respond to requests in a timely manner within deadlines
- Strong critical thinking, problem-solving and negotiation skills
- Excellent time management, organizational and interpersonal skills
- Ability to demonstrate good judgment to effectively deal with stakeholders, tactful and high level of discretion in dealing with confidential and sensitive matters.
- Excellent English language, both written and oral communication skills
- Be an effective team player with a positive attitude
- Proficiency in Microsoft Office and Outlook
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