Travel Coordinator, Temporary

World Central Kitchen (WCK) is seeking a detail-oriented and proactive Travel Support Coordinator to assist with travel logistics during a period of increased operational activity. This temporary role will provide critical support to WCK’s Safety and Security team, helping to book travel, coordinate with travelers, and ensure adherence to WCK’s travel-related policies.

**Duration**: This is a** six month (6) contract term** position with the opportunity for renewal. This position is intended to be remote temporary position. There is no travel requirement.

**Preferred Location(s)**: Asia
- Bangkok, Thailand
- Ho Chi Minh City, Vietnam
- Kuala Lumpur, Malaysia
- Seoul, South Korea
- Singapore, Singapore
- Tokyo, Japan

**Rates**: Day rates are based on experience and location.

**Key Responsibilities**:
Travel Tracking & Coordination
- Assist WCK staff and contractors with booking travel.
- Ensure travel information (flight details, contact numbers, destinations) is captured
accurately.
- Submit travel information to safety and security vendors to track staff and contractor
locations.
- Manage emergency rebookings and other unpredictable situations (e.g., cancellations,
activation needs).

Traveler Communication
- Send standard travel communications and reminders to staff and volunteers.
- Answer basic traveler questions regarding procedures and documentation, escalating
complex issues as needed.

Policy & Compliance Support
- Track compliance with WCK’s global travel policy by reviewing checklists and
documentation for completeness.
- Monitor daily movements for deviations that may affect safety protocols and flag
concerns to the Travel Manager or Operations Center.

Vendor and Administrative Support
- Maintain updated lists of preferred hotels, car rental vendors, and corporate airline
programs.
- Utilize vendor relationships to maximize value and conserve resources.

Cross-Team Coordination
- Liaise with Safety and Security and Finance teams to support travel documentation and
record processing.
- Join coordination calls as requested and take notes on travel-related action items.

**Requirements**:

- Minimum 1 year of relevant administrative, operations, finance, or customer service experience
- Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Professionalism and discretion in handling confidential information
- Proficient in both written and spoken English
- Alignment with the mission and values of WCK
- Must have a valid passport

Preferred Qualifications
- Familiarity with travel logistics or travel agency operations
- Experience in nonprofit, humanitarian, or international fieldwork settings
- Additional language skills
- Experience in a fast-paced, mission-driven organization

**Benefits**

Please Note: This is a **temporary, six (6) month contract position**. Benefits are not provided for this role, except for those mandated by local laws applicable in your current location.

**Why Join Us?**

**Innovative Environment**: Be part of a forward-thinking team that values creativity and innovation.

**Global Impact**: Your work will have a direct impact on building a diverse and talented global team.

**Dynamic Team**:Work with a supportive and enthusiastic team that values collaboration and fun.

WCK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey