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Executive/executive Assistant

2 weeks ago

Downtown Core, Singapore SagePaths Global Education Full time

Reporting directly to the Managing Partner, the successful applicant provides executive and administrative support to senior management, as well as supports the preparation for internal and external meetings.

**Primary Responsibilities**:
1. Assists the Managing Partner with daily administrative duties and completes a broad variety of administrative tasks.

2. Managing an active calendar of appointments and meetings internally and externally.

3. Preparing, coordinating and compiling materials needed for meetings.

4. Drafting of budget memos pertaining to business trips and company events.

5. Arranging complex and detailed travel plans, itineraries and agendas

6. Completing expense reports and submission of claims, tracking expenses and reimbursement for Managing Partner.

7. Preparing documents to be reviewed and presented by Managing Partner.

8. Assists in coordinating the agenda of management and team meetings.

**Secondary Responsibilities**:
1. Arranging hotel accommodations, and transport arrangements for out-of-town members; processing travel reimbursement requests;
2. Coordination of meetings and marketing activities/events (e.g. booking meeting venue) with other relevant teams.

3. Assisting with meeting preparation and minutes taking.

4. Keeping proper records of corporate documents, records and reports.

5. Performs other duties as assigned.

**Experience and Education**:
1. Diploma or Bachelor's degree, with at least 1 year of experience in an administrative/personal/executive assistant role.

2. Excellent communication skills (both written and spoken) with good presentation skills.

3. Demonstrates critical thinking and integrity.=

4. Strong organisational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

5. Strong interpersonal skills and an ability to build relationships with stakeholders, including staff, board members, and external partners.

6. Proficiency in Apple Mac OS and Microsoft software, including MS Word, Excel, PowerPoint, Teams and Sharepoint.

**Job Types**: Full-time, Contract, Permanent
Contract length: 24 months

**Salary**: $2,500.00 - $3,500.00 per month

**Education**:

- Local Polytechnic Diploma (required)