Executive Assistant to CEO

2 days ago

Downtown Core, Singapore Jenga Corp Pte Ltd Full time

**About the role**:

- Provide high-level administrative support to 2 Management Executives;
- Keep the Management Executives advised of time-sensitive and high priority issues, ensuring appropriate follow-up;
- Maintain confidential and sensitive information;
- Complete a variety of special projects including creating PowerPoint presentations, Ministry compliance updates, industry trends, special reports and agenda material;
- Draft, review and send communications on behalf of Management Executives;
- Maintain document management systems and databases;
- Calendar management, schedule and facilitate client and departmental meetings, including marketing events and team building events;
- Greet clients and visitors to the office;
- Attend meetings and take notes of discussion, prepare the initial draft of action points;
- Coordinate travel arrangements, including booking flights, accommodation and ground transportation;
- Prepare and submit expenses and reconcile expense reports;
- Oversee office management and routinely perform a wide variety of support and administrative duties to ensure smooth daily operation;
**You should have**:

- Three years’ related experience, with at least two years’ experience supporting individuals at the executive level strongly preferred;
- Positive attitude, driven and ready to take on challenges;
- Ability to exercise judgment in managing confidential or sensitive information;
- Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
- Ability to work independently, to take initiative and to overcome obstacles;
- Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
- High degree of maturity and professionalism;
- High degree of flexibility in a demanding, fast-paced and frequently changing environment;
- Strong service orientation in responding to customer needs;
- Excellent oral and written communication skills (both in English and Chinese to better manage the clients);

**Salary**: From $4,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

**Experience**:

- Administrative experience (preferred)

Work Location: In person

  • Executive Assistant to CEO

    1 week ago

    Downtown Core, Singapore GEM COMM Full time

    **Executive Assistant to the CEO** - **Hybrid**_ Are you a detail-oriented professional with a strong finance background and excellent client service skills? GEM COMM PTE LTD is seeking a highly capable Assistant to support our CEO in various strategic and operational tasks. **About Us**: GEM COMM PTE LTD is a leading financial communications firm...

  • Executive Assistant to CEO

    2 days ago

    Downtown Core, Singapore Vertical Institute Full time

    **Job description** **Job description** Our founder-CEO moves fast, tackling management meetings, product sprints, and last-minute decisions each day. To keep that pace, the CEO needs a versatile partner who can cover classic PA duties **and** jump on unusual assignments at a moment’s notice. If you thrive on variety, guard confidentiality like a vault,...

  • Executive Assistant to CEO

    4 days ago

    Downtown Core, Singapore Vertical Institute Full time

    **Job description** Our founder-CEO moves fast, tackling management meetings, product sprints, and last-minute decisions each day. To keep that pace, the CEO needs a versatile partner who can cover classic PA duties **and** jump on unusual assignments at a moment’s notice. If you thrive on variety, guard confidentiality like a vault, and enjoy turning...

  • Personal Assistant to CEO

    2 days ago

    Downtown Core, Singapore HeLa Labs Pte Ltd Full time

    **What Will You Do at HeLa Labs?** - Manage and optimize the CEO’s calendar, meetings, and travel arrangements. - Act as the first point of contact and gatekeeper for communications. - Coordinate internal and external meetings, calls, and events. - Handle confidential and sensitive information with discretion. - Liaise with internal departments, investors,...

  • Personal Assistant to CEO

    2 days ago

    Downtown Core, Singapore HeLa Labs Full time $39,900 per year

    What Will You Do at HeLa Labs?Manage and optimize the CEO's calendar, meetings, and travel arrangements.Act as the first point of contact and gatekeeper for communications.Coordinate internal and external meetings, calls, and events.Assist in preparing presentations, documents, reports, and emails.Handle confidential and sensitive information with...

  • Personal Assistant to CEO

    18 hours ago

    Downtown Core, Singapore Confirm Good Pte Ltd Full time

    The Personal Assistant to the CEO plays a vital role in providing comprehensive administrative and organizational support, ensuring smooth day-to-day operations within the CEO’s office. **Roles & Responsibilities**: - Serve as the primary point of contact for the CEO. - Manage and organize the CEO’s calendar, scheduling and prioritizing meetings in...

  • Executive Assistant

    3 days ago

    Downtown Core, Singapore RabbitX Full time

    **Our mission**: **Our mission is to accelerate the development of a global, open and transparent financial system by providing robust, open access to markets.** The financial system we've been handed is broken, and it's time to change that. That starts by using technology to build the most robust, secure and transparent derivatives exchange in the...

  • CEO Assistant

    2 weeks ago

    Downtown Core, Singapore CYBERMANGO TECHNOLOGIES PTE. LTD. Full time

    1. Provide efficient and professional assistant support services to the Chairman, assisting executives in daily work management, and organizing and coordinating internal and external meetings, events, and other activities involving executives. 2. Follow up on tasks assigned by leadership to ensure smooth implementation and coordinate and maintain internal...

  • Executive Secretary

    1 week ago

    Downtown Core, Singapore Allianz Full time

    **Entity**: Allianz Insurance Singapore We are looking for a dependable and detail-oriented Administrative Assistant to support the CEO with day-to-day administrative and coordination tasks, while also managing general office administration to ensure smooth office operations. This role is ideal for someone who enjoys working in a fast-paced environment,...

  • Personal Assistant Admin

    6 days ago

    Downtown Core, Singapore Securities Investors Association (Singapore) Full time

    **Provide full spectrum of secretarial support to the President/CEO** - Arrange, manage, coordinate and maintain President/CEO’s schedule including internal and external - Keep track and remind President/CEO of his meeting schedule daily - Handle correspondence and phone calls as first point of contact for President/CEO - Coordinate media interview...