
Shipping & Operations Administrator
1 week ago
2 years exp
**Roles & Responsibilities**
**Job Purpose**
To support Shipping & Operations Administration
- Ensure that each PO has corresponding invoice(s), if no copy is received.
- Liaise with overseas/local vendors & forwarders to consolidate shipments.
- Check shipping docs and generate packing list for shipment checking.
- Responsible for Goods Receiving Notes (GRN) in SAP Bond/Live and Landed Cost entry.
- Manage shipment discrepancies and check if can be resolved with buyers / affected salesperson.
- File and scan shipping documents.
- Monitor overdue Purchase Order Back Order (POBOs) and orders reserved under Price Change, Reserve & Internal Qty Discrepancy.
- Prepare Inventory reports for wine list.
- Maintain and update vendors’ master data.
- Maintain and update item master data (code, price, adjustment & alc %) SAP Bond/Live.
- Conduct monthly inventory checks and cycle counts.
- Responsible for Annual Confirmation of POBO with suppliers.
- Support Sales Team with item code creation, duty payment and assist with GRN/issuance of Cellar Delivery Order in Cellarage Programme in SAP
**Requirements**:
- Acute attention to detail level (Level 3*)
- Min. advanced skills in Microsoft Excel (Level 3*)
- Minimum 2 years of experience in logistics/shipping administration (Level 3*)
- Ability to work effectively in a fast-paced environment (Level 4*)
- Proficient in SAP system (ERP) - (Level 2*)
- Ability to face a computer for long hours daily (Level 3*)
- Generic Skills: Communication, Problem Solving, Decision Making (Beginner to Intermediate)
- Technical Skill Levels: Refers to the competencies (1 lowest to 5 highest)
VINUM FINE WINES (_Trading name)_ is a team of wine & whisky specialists incorporated in 1995 (Singapore). In 2009, Vinum Fine Wines opened its first international office in London to serve the fine wine trades across European continent.
With over 25 years in the business, our commitment to deliver the best possible service and provenance of our selections to our clients has always been at the heart of our business. We collaborate with world-leading wine estates and reputable merchants across the globe. This model propels our continual sourcing for some of the world’s greatest labels and supplying not just to private collectors but also to On Trade sector for modest finds that offer great value.
Additional, we co-host tastings with leading vintners and clients to achieve valuable insights of our selections, history and 'savoir-faire'.
We are constantly on the lookout for talents to join us. If you have:
1. A passion for the wine industry;
2. An insatiable appetite to learn and grow; and
3. Constant drive to make sales and/or someone's day.
Please write to us. We'd like to hear from you
- _The Management of Vinum Fine Wines_
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