Executive, Administration

2 days ago

Central Singapore CapitaLand Full time

About Us

CapitaLand Group (CapitaLand) is one of Asia’s largest diversified real estate groups. Headquartered in Singapore, CapitaLand’s portfolio focuses on real estate investment management and real estate development, and spans across more than 260 cities in over 40 countries.

Job Description

Key Responsibilities:
Administrative Support:

- Maintain and organize files, records, and documents, ensuring confidentiality and easy retrieval.

Communication and Coordination:

- Act as a liaison between the DOCB, other F&B teams and all relevant stakeholders, ensuring clear communication and timely dissemination of information.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of reports, presentations, and other documentation as needed.

Inventory and Procurement:

- Support the DOCB in managing budgetary constraints and cost control measures.
- Support the FNB department in inventory closing procedures administratively
- Support the FNB department in Oracle Fusion Operations.

Event Planning and Execution:

- Administrative support in special events, catering functions, and menu tastings.
- Help in the preparation of event-related documents, such as menus, seating charts, and schedules.

Menu and Recipe Management:

- Assist the DOCB in the managing of menus, including typing, proofreading, printing and distribution
- Maintain an organized database of recipes, including updates and revisions as necessary

Admin Support:

- Help coordinate staff training and support other staff activities as and when necessary.

Miscellaneous:

- Perform other duties as assigned by the DOCB.
- Provide backup support to other administrative staff as needed.
- Preparation Menu cards and Tentcards for F&B related events

Qualifications:

- High school diploma or equivalent; or related field preferred.
- Previous experience in an administrative role, preferably within a kitchen or hospitality environment.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent communication and interpersonal skills.
- Knowledge of culinary terminology and kitchen operations is a plus.
- Ability to work in a fast-paced environment and handle stressful situations with poise.

Benefits
- Flexible benefits with comprehensive medical coverage for self and family
- Training and development opportunities
- Subsidised rates at Ascott serviced residences
- Strong advocate of staff volunteerism
- Wellness programmes
- Closing Statement:

- At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

  • Administrative Assistant

    2 weeks ago

    Central Region, Singapore Treetops Executive Residences Full time $104,000 - $130,878 per year

    The role Treetops Executive Residences' is seeking an experienced and organised Administrative Assistant to join our growing Engineering team. In this full-time role, you will provide high-level administrative support to the Engineering Manager and the wider Engineering department, helping to ensure the smooth running of day-to-day operations.Key...

  • Administrative Executive

    2 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **RESPONSIBILITIES** - Perform daily administrative duties. - Send official mails to vessels regularly and as instructed by the Purchasing Executive/Superintendent. - Compile reports. - File correspondences. - General administrative support for Department. **REQUIREMENTS** - With Diploma - **Fresh graduates are welcome to apply.**: - Has good computer...

  • Administrative Assistant/ Executive

    1 week ago

    Singapore CF ADMINISTRATION PTE. LTD. Full time

    We are looking for a responsible Administrative Assistant/ Exectuive to perform a variety of administrative and clerical tasks. **Job Descriptions** - Attend walk-in visitors - Answering phone calls and direct to the PIC - Data entry, scanning, photocopying, opening new files - Physical filing of documents/paper in files - Recording and organise the files -...

  • Reception & Administrative Assistant

    5 days ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Administrative Executive

    2 weeks ago

    Central Singapore AEROSPEC SUPPLIES PTE LTD Full time

    **Location** - Singapore, Central Singapore**Job Type** - Permanent**Salary** - $2,600 - $3,300 Per Month**Date Posted** - 5 hours agoAdditional Details **Job ID** - 141763**Job Views** - 1Roles & Responsibilities **Administrative Executive** **(Aviation)** **5 Day Work Week** **Mon - Fri: 8am - 5.30pm** **Location: Paya Lebar Airport** Looking for a...

  • Administrative Assistant

    1 week ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Administrative Assistant

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & Responsibilities Responsibilities: Provide administrative support to Engineering Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Able to use...

  • Administrative Assistant

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Roles & ResponsibilitiesResponsibilities:Provide administrative support to Engineering DepartmentSchedule appointments and meetingsGeneral administrative dutiesOrganise and maintain an up-to-date filing systemRequirements:Min O Level Qualification or equivalentAt least 1 year of administrative working experience preferred.Able to use MS Office Good...

  • Administrative Officer

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to Operations Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive working...

  • Administrative Assistant

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to Engineering Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Able to use MS Office Good interpersonal...