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Executive, Administration

2 weeks ago

Central Singapore CapitaLand Full time

About Us

CapitaLand Group (CapitaLand) is one of Asia’s largest diversified real estate groups. Headquartered in Singapore, CapitaLand’s portfolio focuses on real estate investment management and real estate development, and spans across more than 260 cities in over 40 countries.

Job Description

Key Responsibilities:
Administrative Support:

- Maintain and organize files, records, and documents, ensuring confidentiality and easy retrieval.

Communication and Coordination:

- Act as a liaison between the DOCB, other F&B teams and all relevant stakeholders, ensuring clear communication and timely dissemination of information.
- Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of reports, presentations, and other documentation as needed.

Inventory and Procurement:

- Support the DOCB in managing budgetary constraints and cost control measures.
- Support the FNB department in inventory closing procedures administratively
- Support the FNB department in Oracle Fusion Operations.

Event Planning and Execution:

- Administrative support in special events, catering functions, and menu tastings.
- Help in the preparation of event-related documents, such as menus, seating charts, and schedules.

Menu and Recipe Management:

- Assist the DOCB in the managing of menus, including typing, proofreading, printing and distribution
- Maintain an organized database of recipes, including updates and revisions as necessary

Admin Support:

- Help coordinate staff training and support other staff activities as and when necessary.

Miscellaneous:

- Perform other duties as assigned by the DOCB.
- Provide backup support to other administrative staff as needed.
- Preparation Menu cards and Tentcards for F&B related events

Qualifications:

- High school diploma or equivalent; or related field preferred.
- Previous experience in an administrative role, preferably within a kitchen or hospitality environment.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent communication and interpersonal skills.
- Knowledge of culinary terminology and kitchen operations is a plus.
- Ability to work in a fast-paced environment and handle stressful situations with poise.

Benefits
- Flexible benefits with comprehensive medical coverage for self and family
- Training and development opportunities
- Subsidised rates at Ascott serviced residences
- Strong advocate of staff volunteerism
- Wellness programmes
- Closing Statement:

- At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.