Tender & Quotation Coordinator

6 days ago

Singapore ANCON ANDA PTE. LTD. Full time

**Job Summary**:
**Key Responsibilities**:
**Tender Submission & Documentation**:

- Download and review tender notices and documents from relevant platforms or clients.
- Prepare general submission documents, including business licenses, financial statements, company profiles, and other administrative requirements.
- Coordinate with internal teams (e.g., Quantity Surveyors, Engineers, Procurement) for technical and pricing inputs.
- Compile and organize full tender packages in accordance with tender specifications and deadlines.
- Submit tenders (online or physical submission) in the required format and within stipulated timeframes.

**Quotation Management**:

- Prepare and submit quotations in response to client enquiries or internal requests.
- Liaise with suppliers, subcontractors, and internal departments to gather cost and technical data for pricing.
- Ensure that all quotations are accurate, competitive, and aligned with client requirements.

**Follow-Up & Coordination**:

- Track and follow up on the status of submitted tenders and quotations.
- Liaise with clients, consultants, and other stakeholders for clarifications or updates on submissions.
- Maintain a clear communication flow between all involved parties throughout the tender/quotation lifecycle.

**Administrative Support & Record Keeping**:

- Maintain a centralized database of all tenders and quotations submitted.
- Organize and archive all tender-related documents for future reference and audits.
- Prepare periodic reports on submission outcomes, success rates, and pipeline tracking.

**Requirements**:
**Qualifications**:

- Diploma or Bachelor's degree in Business Administration, Engineering, Quantity Surveying, or a related field.
- Additional certifications in contracts or procurement are an advantage.

**Experience**:

- 1-3 years of experience in a similar role, preferably in construction, engineering, or related industries.

**Skills**:

- Strong coordination and organizational skills.
- Good understanding of tender processes and documentation requirements.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, Outlook); experience with tender portals is a plus.
- Able to multitask, prioritize, and meet tight deadlines.

**Preferred Attributes**:

- Attention to detail and commitment to quality.
- Proactive and self-motivated.
- Strong team player with a collaborative mindset.

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