Secretary

5 days ago

Queenstown, Singapore Fleet Management Limited Full time

Our 27-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth - whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

**Job Position Summary**

Reporting to the Group Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team.

**Key Roles and Responsibilities**
- Liaise with Manager/ Superintendents for prompt supply of technical spare parts or vessel repair jobs.
- Handle purchasing activities as well as arranging logistic to connect the spares to the vessels.
- Create job sheet in Tally Accounting system and Issue PO to vendor.
- Provide delivery note/ proforma invoice/ packing list to the vendor for delivery.
- Send enquiry/ requisitions to suppliers worldwide for quotations of supply of technical spare parts.
- Liaise with vessels on any information required pertaining to requisitions.
- Follow up with quotation from suppliers.
- Assist in logistics arrangement (air freight/ sea freight/ land transport/ sea transport
- Liaise with agents and ships for supply of spare parts and sometimes repairs to vessels worldwide.
- Document filing / sending final costing to accounts for billing/ Invoicing.

**Relationship**:
INTERNAL:

- Technical and Accounts Department

**Job Experience, Functional Knowledge and Qualifications**
- 1 - 2 years administrative experience is preferred
- Minimum A-level/ITE/Diploma holder
- Fresh graduate with a good attitude will also be considered

**Competencies**
Effective decision-making
- Analysis & Problem Solving

Interacting with others
- Collaboration, inclusion & teamwork
- Listening and communicating

Driving high quality
- Customer focus
- Planning & organizing
- Initiative

Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.

**Job Types**: Full-time, Permanent

**Salary**: $2,500.00 - $3,500.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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