Church Administrative

**About Us**

Cairnhill Methodist Church is a dynamic, Bible-believing, Spirit-led community committed to genuine worship, deep fellowship, and impactful outreach. Located within the Anglo-Chinese School (Junior), we work closely with our local community and school to minister to students and families. We value caring, organized individuals with a passion for administration and financial management—and a heart for service.

This role is designed for someone who is organized, detail-oriented, and passionate about supporting our community through effective administration and financial oversight. If you’re looking to grow with a dynamic team in a warm and welcoming environment, we’d love to hear from you.**Reports To: Pastor-in-Charge / Admin Manager**

**Key Responsibilities**:
1. Administrative Support:

- Oversee daily administrative operations to ensure the office runs efficiently and remains organized.
- Maintain church records such as membership databases, meeting minutes, and official documents.
- Manage office subscriptions (e.g., OneDrive, Xero, ProPresenter, CCLI) to keep systems up to date.
- Assist with preparing documents for LCEC meetings (agendas, reports, minutes) and follow up on action items.

2. Financial Administration:

- Oversee the preparation and review of financial statements, annual reports, and budgets for LCEC.
- Ensure organized tracking of income, expenses, and donations, keeping financial records (receipts, invoices, bank statements) up to date.
- Oversee and ensure the outsourced bookkeeper processes payments and reimbursements in a timely manner.
- Coordinate with the treasurer and auditors to maintain financial compliance and accurate reporting.
- Review monthly accounting reports (including bank reconciliations and budget tracking) and assist with budget preparation.
- Act as the primary contact for auditors, bankers, and other external financial partners.

3. Human Resource Management:

- Oversee records for staff leave, off-in-lieu, and attendance using established systems.
- Coordinate scheduling and tracking of work hours and leave balances with staff.
- Support the onboarding of new team members by preparing necessary documentation and orientation materials.

4. Office & Systems Management:

- Develop and maintain efficient systems for secure document storage and retrieval.
- Manage vendor relationships and contracts for office supplies and services.

5. Compliance & Governance:

- Assist the Governance Committee in ensuring compliance with church policies, government regulations, and denominational requirements.
- Prepare and submit required reports or documentation to relevant authorities as needed.

6. Communication & Coordination:

- Serve as the central point of contact for administrative matters within the church.
- Facilitate clear communication between staff, church leaders, and committees.**Qualifications & Skills**
- Diploma or degree in Business Administration, Accounting, or a related field.
- 2-3 years of administrative experience, preferably within a church, nonprofit, or similar setting.
- Experience or familiarity with financial management and HR practices is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
- Familiarity with HR management systems or leave tracking software is beneficial.
- Knowledge of church management software is an added advantage.
- Excellent organizational, time-management skills with strong attention to detail and strong analytical skills.
- Good interpersonal and communication abilities.
- Discreet and trustworthy, with the capacity to handle confidential information.
- Proactive and resourceful in problem-solving and decision-making.
- A deep commitment to the church’s mission and values.Capable of working both independently and collaboratively as part of a team.

**Compensation**:

- Salary commensurate with experience and qualifications.If you’re ready to join a vibrant, purpose-driven community at Cairnhill Methodist Church and contribute your expertise in a supportive, team-oriented environment, we’d love to hear from you