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Executive Assistant Office Manager

3 weeks ago

Downtown Core, Singapore Knight Frank Full time

**Executive Assistant cum Office Manager**

This position is based in Singapore and reports to the Managing Director (APAC).

**Responsibilities**:
**Executive Assistant**
- Calendar & Schedule Management - Manage and organize calendars for both MD, APAC and Head of GCM, including diary keeping, arrange meetings and client meetings (as needed)
- Attend and take minutes of meetings (e.g. Regional meeting, Board meeting etc)
- Manage all logistics related to meetings & events coordination
- Travel Coordination - Manage all logistics related to travel e.g. flight / hotel booking etc
- Expense Management - Claims submission including travel and medical insurance
- Communication & Liaison - Provide Cross Service Line Assistance and be the point of contact for the APAC office and other overseas offices
- Project Assistance - Assist in monitoring fees are invoiced and paid, document signing etc
- HR Support - New staff onboarding and monthly catch up with UK HR

**Office Manager**
- Oversee the daily operations of the office, ensuring it runs smoothly and efficiently
- Provide administrative support such as asset keeping, invoicing etc
- Organize and coordinate Company events; including team-building events/activities, office celebrations, APAC Conference and Marketing Events (as needed)
- Handle office supplies, equipment and vendor relationships including ordering supplies and managing maintenance schedule, company membership etc
- Point of contact for global VIPs and EAs

**Qualifications and Experience**
- Bachelor’s Degree or Diploma in any discipline.
- At least 8 years proven experience as Executive Assistant, Office Manager, or similar role, ideally supporting senior executives (MD).
- Prior experience in managing travel and complex calendars for senior executives
- Prior experience in office management and event coordination
- Strong organizational skills with the ability to multitask and meet deadlines
- Excellent communication skills in both oral and written English and Chinese to support liaison with regional offices in China markets
- High level of professionalism in handling confidential information
- Proactive, independent and strong problem-solving skills
- Strong interpersonal skills and ability to collaborate across teams
- Excellent computer skills in MS Word, Excel and PowerPoint.

We regret that only shortlisted applicants will be notified.