Executive Admin

2 weeks ago


Tuas, Singapore Alcon Full time

Administer company calendar and arrange for site-wide catering/gifts/events as required.
- Coordinate meeting agendas and related logístical arrangements for VIP visits.
- Consolidate PowerPoint deck/materials for company-wide meetings (e.g. Town Hall, Connect Meeting, etc.).
- Take minutes during SLT meetings and coordinate monthly events for associates with the GM.
- Manage travel, onsite and offsite meetings and related logístical arrangements.
- Manage and upkeep site stationeries inventory, telephone list and other administrative activities
- Ensure that the site telephone list updated as and when required.
- Lead / coordinate projects / events and tasks as assigned by SLT.
- Serve as the single point of contact for generation of admin related PO requests and liaise with other system users to serve as delegates, when needed.
- Assist site communication efforts to roll out corporate communications in an effective and controlled manner, e.g. upload material in TV for publication.
- Work with Manager and Leadership Team to anticipate and identify internal communication opportunities and issues.
- Manage and target key internal communications channels at site level to varied audiences (e.g.: town hall meetings and other events, site newsletter and digital and non-digital bulletin boards etc.) to ensure messages are clear, concise and readily accessible.
- Plan and implement regular and ad-hoc communications and seek approval at all relevant levels, including announcements, presentations, FAQs etc.
- Identify continuous improvement opportunities and pursue improvement projects routinely to increase efficiency and effectiveness of the plant processes.
- Performs other duties as assigned
- Complies with all policies and standards


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