Senior Executive

3 days ago

Singapore Nanyang Technological University Full time

Responsibilities

Academic matters- Oversee and manage all undergraduate course curriculum matters (Curriculum, eLearning Week, Course registration, curriculum timetable, Examination & Invigilation matters.)- Manage timetable for ICC courses- Plan and administer interview sessions for Admissions exercise and liaise with Admissions office for all admissions related matter- Plan and handle all logistic matters for all outreach and school events including NTU Open House, CoS Day, Orientation etc-
- Manage student feedback on teaching (SFT)- Manage student exchange requests (Inbound and Outbound)- Manage leave of absence requests- Prepare curriculum proposals for submission- To work closely with faculty members on exam-related matters ie grade sheets, Board of Examiners meeting- Manage the Mark Entry System and liaise with Exam department for submission of grades- Assist with the printing of CA papers- Involved in the planning and logistic arrangements for Annual Convocation for undergraduates- Manage and track all statistics relating to undergraduates’ studies for reporting purposes to other offices and ASE management- Provide first level of counselling to undergraduates as Pastoral Care staff- Manage the Work Study Scheme system and assist in faculty requests for student assistants and payments for students- An ad hoc duties assigned by supervisor

Finance matters- Verification and processing of reimbursement claims (for undergraduates)- Initiate and process scholarship payment/claims

Other matters- Liaise with ASE club for activities for school and students- Liaise with ASE Alumni Association for activities for school and alumni and current students

**Requirements**:
- Bachelors Degree or Diploma with 4 years' experience in administration- Previous administrative experience a plus, especially in a team setting- Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint) and Google Suite is important. Additionally, experience with database management and relevant software is a plus. Comfortable using search engines, MS Teams, Zoom etc.- Highly organized and capable of managing multiple tasks and deadlines efficiently- Strong written and verbal communication skills are essential. (Appoint will be interacting with students, faculty, staff, and parents so the ability to communicate professionally and effectively is crucial)- The ability to identify and resolve issues independently or by collaborating with others, showing initiative to come up with solutions- Undergraduate offices can be dynamic environments, so you should be able to adapt to changing needs and handle unforeseen situations with ease.- Confidentiality and Integrity - You may have access to sensitive information, so trustworthiness and the ability to handle confidential matters with discretion are critical.- Experience in organizing and coordinating events, workshops, or seminars is advantageous.- Maintaining accurate records, filing documents, and organizing administrative paperwork efficiently- Approachable and able to work collaboratively with colleagues in a team-oriented environment.- Helping with complicated timetabling, organisation, student inquiries requires detail oriented mindset

Hiring Institution: NTU

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