Vessel Manager, Pctc

Overall Job Purpose

To ensure that operations of the assigned vessels is maintained safely and economically in accordance with the OSM Thome, and owners’ commercial requirements; and that all essential support is extended to the vessel for the purpose, and for addressing emergencies.

KEY RESPONSIBILITIES AND DUTIES

Daily Operations
- Responsible for implementing and maintaining a safe, cost-effective and environmentally sound operation standard in compliance with OSM Thome as well as International Marine regulations for a given number of vessels.
- To manage the daily operation of the number of vessels assigned to him in accordance with OSM Thome & Best Practice.
- Advise Masters/Chief Engineers and Ship Staff on
- Cargo & tank/hold
- Port operations
- Anchoring & mooring operations
- Technical/Engine room operations
- Port, passage & war information, insurance coverage for all vessels
- Follow up the on-board maintenance system (BASSnet), monitor the status and act on overdue items.
- Evaluate and monitor the required reporting from the vessels, act as required and inform other office sections and external bodies as is relevant.
- Follow up class and statutory certification status, condition of class and arrange for the necessary surveys and inspections (flag state, certification for Panama Canal etc.)
- Liaise with Principals regarding Vessel safe operations.

Shipboard inspections
- Visit vessels regularly (at least three times a year, including a short sailing visit). On each visit, a Superintendent Visit Report is to be completed and left onboard. Following inspections needs to be conducted during these inspections
- Prepare a Vessel Visit Executive Summary for each Shipboard attendance
- All Audit & Inspection Reports need to be filed/updated in Common drives or Database as applicable. Follow up with vessels/office to close the deficiencies noted during these visits.
- Prepare weekly, monthly, bi-annual, quarterly management

Oil Major/CDI & Other Commercial Inspections
- Assist in coordinating, arranging and timely follow up Oil Major Vetting Inspections as directed.
- Assist in arranging external safety audits and onboard training by co-coordinating with the appointed audit or training company.
- Follow up on closure of deficiencies noted during inspections.
- Incident / Accident / Crisis Management & investigation
- Member of Emergency Response Team.
- Conducts investigation and root cause analysis of Incidents, Accidents, and Near Miss & Stopper Cards.
- Review Corrective Actions, Preventive Actions and Recommendations from investigation and analysis of accidents, marine casualties and near misses.
- Assist and participate in tabletop exercises and emergency drills.

Port, Flag State Inspections & Other Statutory Audits (ISM/ISPS)
- Assist in coordinating and timely follow up Flag State Inspection, External & Internal ISM, ISPS and MLC Audits as directed.
- Support vessels during Port State Inspections and follow up on prompt closure of noted deficiencies as required.
- Follow up, review, approval and submission of the corrective active plan/report to authorities as required.

HSSEQ
- Assisting Vessels for documenting / conducting Risk Assessments. Evaluation and
- Monitoring.
- Evaluate & document Off
- Hire records (Planned as well as unplanned).
- Stores Supply & Budget Planning.
- Maintain strict cost control of the Annual Operating Budget for each of the assigned vessels.
- Review monthly cost control and approve monthly financial reports before sending to Fleet Manager for review.
- Assimilate input from the assigned vessels as well as other relevant departments and prepare each vessel’s Annual Operating Budget.
- Monitor the requisitions generated from the vessel to ensure that they are submitted in a timely manner. Follow up with the Purchasing Department for delivery of ordered items on board.
- Approve invoices for payment.
- Liaise with the Insurance Manager (or Principals) in H&M claims handling. Provide technical input, and cost information, if required, for P&I claims (cargo and crew) and H&M claims.

Crewing
- Make performance evaluations of Masters/ Chief Engineers assigned to the vessel under supervision.
- Provide input to the Manning Department on recruitment of Senior Officers for the assigned vessels.

Dry Docking & Repairs
- Plan, manage, monitor and execute vessels repairs, dry dockings and conversions within agreed budgets.
- Arrange and follow up repairs and services.
- Coordinate with the assigned vessels and prepare the dry-docking specification in conjunction with Docking Superintendent, Fleet Services. Submit the specification to yards for quotations, evaluate the received quotations and present them to the Fleet Manager and/or Chief Operating Officer for review.
- Attend the dry-docking, discuss shipyard invoicing before presenting same to the Fleet Manager and/or Chief Operating Officer for approval.
- Prepare docking report

QUALIFICATIONS AND COMPETENCIES
- Clas