Executive Assistant

**Who are we?**

dss+ is a leading operations management consulting firm that is in the business of saving lives and improving the operational performance of our clients. We partner with our clients to develop and implement solutions to improve the technical, behavioural and cultural aspects of their operations and to establish a framework to maximise existing assets, mitigate risk and sustain continuous innovation.

dss+ services fall into three core areas — Operational Risk Management, Operational Excellence and Sustainability. Each bolstered by learning, development and culture change solutions and digital technologies. Teams around the globe work with clients in Metals and Mining, Chemicals, Oil, Gas and New Energy, Power and Utilities, Agriculture, Food and Beverage, Industrial and Manufacturing, and Private Equity.

We pride ourselves in combining industry experts and on the ground experience with strong people-centric change management capabilities. This creates the perfect blend to support our clients from intent to impact, enabling them to protect what they care for, transform their organisation, and sustain the changes required to make their vision a reality, in a practical actionable way.

**What will we offer?**

At dss+ we embrace and celebrate diversity. We have established an inclusive culture, where everyone contributes and has the chance to develop and display their talents in solving challenging client problems.

**What will you do?**

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally.

The ideal individual will be both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability within our organization, this person should be comfortable taking the initiative when faced with administrative decisions.

**Calendar Management and Appointment Scheduling**: Maintain executives' calendars and schedule appointments effectively, collaborate with Asia-Pacific leadership to optimize time management and prioritize tasks.
- Act as a virtual assistant including planning and scheduling meetings for the AP Leadership Team.
- Record meetings if required and organize data for senior management.
- Create reports, presentations, memos, and communications as needed.

**Travel Management**:
Manage the travel budget and bookings for executives including executive air travel, land transport, and accommodation with attention to detail. Communicate travel arrangements effectively and ensure a high level of follow-through.

**Administrative Support**:

- Provide comprehensive administrative support to the Singapore office.
- Organize and oversee engagement activities for the Singapore office.
- Coordinate regional meetings and townhall logistics, ensuring smooth execution.
- Source office supplies and handle the filing system.
- Manage incoming documents (memos, invoices) and redistribute them appropriately.
- Manage access cards and other office-related responsibilities.
- Assist with IT equipment for the team (image laptops, move offices, set up stations, tidy etc);
- Arrange testing and tagging of IT equipment when required.
- Assist the team with any Helpdesk follow ups.
- Assist with adhoc printing, presentations, proposals and letters, as well as any other administrative tasks required.

**Expenses and Bookkeeping**:

- Provide comprehensive administrative support to the Singapore office.
- Compile and manage expenses and bookkeeping reports for the Singapore Office and support with local audit requirements as needed.
- Review and approve independent Consultants’ invoices and expenses.
- Prepare expenses for the team.
- Raise and manage purchase orders as necessary.

**Confidential Information Handling**:

- Establish and manage an organized electronic and paper filing system.
- Handle sensitive information with the utmost confidentiality.

**Special Projects and Committees**:

- Participate in special projects and committees as assigned.
- Act as a representative or manager for specific initiatives when required.
- Prepare, attend and follow-up business calls and Business & Project Reviews.
- Any other projects and actions as assigned by the reporting manager.

**Who are you?**

**To be successful in this position, you will bring the following qualifications and experience**:

- Tertiary education in Business Administration / Office Administration or a related field desirable.
- Ideally possess experience as an Office Manager or an Executive Assistant, providing high level administrative support to business leaders, but also open to an individual seeking a development opportunity.
- Strong attention to detail, goal-oriented and a natural problem-solver who can take the initiative or escalate as necessary.
- Strong planning and organizational