Bid Coordinator/senior Bid Coordinator

A career at SAA gives you the opportunity to be part of a team that makes a real difference to people’s lives; creating places and spaces that form meaningful experiences in the way people connect with their communities.

From the moment of ideation to the exhilaration of creation, you will be amongst passionate and talented colleagues from around the globe, working together to make a mark in the evolution of our urban societies.

At SAA, we continually strive to enrich the greatest endeavour of all - human life - the quality of which all good designs are benchmarked against. And in this endeavour, we share with you the opportunity to give true meaning to the work that sustains it.

SAA. Building Dreams, Enriching Lives.

1. Bid Management & Coordination
- Lead and oversee the end-to-end coordination of bid and tender processes across architectural and multi-disciplinary projects.
- Evaluate and facilitate Go/No-Go decisions in collaboration with Sector Leads and the Business Development team.
- Manage bid pipelines, timelines, and submission schedules, ensuring efficient workflow and strong quality control across multiple pursuits.
- Maintain active oversight of bid progress and outcomes through CRM and tracking systems.

2. Proposal Development & Submission
- Drive bid strategy formulation including scoping, team structuring, fee proposals, and value proposition.
- Oversee, prepare and compile proposal documents, ensuring alignment with RFP requirements, compliance standards, and brand guidelines.

3. Documentation & Quality Assurance
- Ensure proper documentation, version control, and structured filing from pursuit initiation to post-submission.
- Maintain a repository of templates, project references, CVs, case studies and other submission documents to support future submissions.
- Conduct reviews and quality checks to ensure consistency, clarity, and compliance.

4. Stakeholder & Cross-Functional Collaboration
- Act as the central liaison for bid-related communication across internal departments and external partners.
- Support government and regional tenders, including document interpretation, compliance reviews, and risk assessments.
- Collaborate with the Business Development team to identify and qualify suitable project opportunities.

Pre-requisites and Preferred Qualifications
- Diploma or Degree in Business, Communications, Architecture, Engineering, or related field.
- Demonstrated experience leading and delivering bids across multi-disciplinary teams and complex project environments.
- Strong written and verbal communication skills with a strong grasp of technical and design language.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign.
- Experience with CRM and document management systems eg Airtable, Power BI is an advantage.
- Highly organised, detail-oriented, and adept at managing concurrent deadlines.
- Strong attention to detail and ability to work under pressure.
- Proactive and adaptable, with a solutions-driven mindset and strong interpersonal skills.
- Team player with a collaborative spirit.
- Comfortable working in a dynamic, fast paced and deadline-driven environment.

Real Impact, Made Together

SAA is a member of the Surbana Jurong (SJ) Group, a diverse and collaborative collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.

As one of SJ’s 10 member companies, SAA is part of a global network of professionals in more than 120 offices in over 40 countries.

Submit Your Application