Project Administrator

2 weeks ago


Woodlands, Singapore MKS Controls & Automation Pte Ltd Full time

**Job Scope & Responsibilities - Project Admin (Commercial & Scheduling)Key Responsibilities**:

- **Project Claims & Documentation**:

- Prepare, compile, and submit **progress claims, invoices, and variation orders** in accordance with contract terms.
- Track **project expenses, purchase orders, and vendor payments** to ensure financial accuracy.
- Liaise with clients and contractors to **follow up on claim approvals and payments**.
- **Project Scheduling & Progress Tracking**:

- Maintain and update the **project schedule, milestones, and deadlines**.
- Coordinate with engineers and project managers to track **site progress and work completion**.
- Identify **delays and potential risks**, ensuring timely reporting and mitigation measures.
- **Commercial & Contract Administration**:

- Assist in **contract review, tender submissions, and cost control**.
- Ensure compliance with **contractual obligations and documentation**.
- Support in negotiations for **contract amendments or change orders**.
- **Project Coordination & Reporting**:

- Organize **project meetings**, prepare **minutes of meetings (MOMs)**, and follow up on action items.
- Update and maintain project records, including **work progress reports and financial reports**.
- Coordinate with suppliers, subcontractors, and stakeholders for **project logistics and deliveries**.
- **Compliance & Risk Management**:

- Ensure project documentation complies with **company policies, client requirements, and industry regulations**.
- Support audits and inspections by maintaining proper **record-keeping of commercial transactions and schedules**.

**Requirements & Qualifications**:

- **Certificate/ Diploma** in Business Administration, Project Management, or related field.
- Experience in **project administration, scheduling, or commercial claims** (preferably in construction or engineering projects).
- Proficiency in **Microsoft Excel, Word**:

- Strong organizational, communication, and multitasking skills.

**Job Types**: Full-time, Permanent

Pay: $1,600.00 - $2,200.00 per month

Supplemental Pay:

- Performance bonus

Work Location: In person

Expected Start Date: 10/03/2025


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