Office Manager, Singapore

Imagine what we can INSPIRE with you

Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.-
- Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
- At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees. Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion. Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.

Department
- Regional Organization (REG ORG)

Role/Responsibilities

Moody’s Singapore is looking for an independent self-starter with a positive, can-do demeanor to lead all aspects of the effective and efficient operation of all facilities and administrative functions in the Singapore office. The role will provide high-level administrative support to several senior managers, oversight of the administrative staff, and facilities management, collaborating closely with Moody’s corporate headquarters and local building management to ensure that all office operations are coordinated and run smoothly.

**Core responsibilities**

**Office/Facilities Management**

Run operations of regional office, acting as liaison to building management on all issues concerning office facilities (i.e., maintenance, emergency management, security, etc). Responsible for vendor selection for general office services such as office plant care, catering and refreshments and supervising contractors while on-site. Supervise and own the provisions and ordering of supplies and inventory of office, stationery, couriers and postal service, and pantry consumables.

**Office/Facilities Management**

Liaise with Moody’s Regional and Global Management functions to ensure that office needs are communicated. This includes coordination of on-boarding of new hires, processing requisitions, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning, etc.).

**Office/Facilities Management**

Manage the Administrative team to provide support and mentorship and to ensure adherence to expected service provision. The role can include overseeing or undertaking training, coaching, performance management and appraisals.

**Administrative Support**

Provide general administrative assistance to a group of senior managers. Acquire and maintain a good understanding of Moody’s business in order to provide optimal customer service. Use initiative to relieve executives of detail work. Act as administrative back-up where required to ensure that coverage is provided during lunch breaks and meetings, or in times of absence.

**Travel Arrangements**

Arrange travel for supported staff including air, rail, car service and hotel and conference registrations whilst being mindful of deadlines, Moody’s travel policies and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed and that proper and organized documentation is provided to support the report.

**Accounts Payable**

Timely and accurate preparation and submission of Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided to support the voucher.

**Office Meeting Coordination (in conjunction with Administrative team)**

Process requests for meetings to be held in office including setting up appointments, reserving conference rooms, arranging for teleconference numbers, refreshments, handouts, etc.

**Qualifications**:

- 10+ years related experience working in a corporate environment, preferably with a multi-national company.
- Require mínimal supervision. Ability to identify and proactively solve problems.
- Team management experience, preferred.
- Excellent organization skills with the ability to multi-task and to adapt to shifting priorities
- Excellent verbal and written communication skills - ability to convey thoughts clearly and succinctly; ability to compose draft communications for department wide distribution requiring mínimal editing by manager.
- Strong orientation toward teamwork, with an ability to work with colleagues from various cultural backgrounds
- WHS knowledge would be an advantage
- Strong demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
- Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employmen