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Singapore Office Manager
3 weeks ago
For our regional headquarters in Singapore, we are looking for an
**Office Manager (f/m/d)**
**Your main responsibilities**
- Oversee the day-to-day activities of the office as the main point of contact to support the Singapore and APAC team, keeping management informed of performance with routine and requested reporting
- Ensure a consistently organised office operation and provide proactive measures by identifying concerns and challenges
- Maintain office efficiency and handling correspondence and overseeing supplies and equipment inventories
- Implement established policies and procedures, measure outcomes against standards, and improve office operational flow when identified
- Ensure all administrative policies and procedures are being followed in the Singapore office
- Assist with set-up of new joiners for Singapore office including arranging of security passes, organising desk location, arranging for issuance of stationary, equipment and completing facilities induction
- Manage allocation of security passes to ensure that all security passes have been allocated and any lost or stolen passes have been cancelled
- Manage internal and external events that are held in the Singapore office
- Coordinate and schedule ad-hoc appointments or events for the APAC management team
- Maintain a good working relationship with Building Management and distribute relevant information about the building works and/or events as required
- Coordinate office moves, including internal office and desk moves to larger whole office relocation
- Liaise and manage external contractors for office repairs and renovations
- Manage relationships with external vendors and suppliers
- Place orders for Singapore office supplies, including stationary, equipment and pantry food / drink
- Ensure a safe working environment by regularly inspecting Singapore office for workplace health and safety issues
- Be the primary point of contact for Global Organisation team on Singapore office matters, including providing data and information required about Singapore office
- Report any security related issues such as broken locks or doors to the appropriate vendor to be addressed
- Attend to ad hoc requests and queries by employees on all Singapore office matters
- Manage Singapore office volunteers for Fire Warden training through Building Management and ensure fire safety measures are followed
- Provide supervision, support and guidance to Singapore office support staff and ensure support staff levels are adequate, and resources provided are sufficient for business operations
- Make arrangements for visiting employees from other Aquila offices and ensure they are adequately accommodated during their Singapore visit
- Any other Office and Management support related task as required
**Your qualifications and experience**
- You have a Diploma or equivalent qualification
- At least 10 years of work experience in an office management role
- Strong organizational and time management skills, and ability to prioritize
- Highest standards of ethics, integrity and judgment
- Strong cross-cultural communication skills
- Excellent teamwork skills and ability to partner with business and corporate functional colleagues, external stakeholders and staff
- Proven ability to collaborate and to engage effectively with all levels of staff and management
- Highly organised, detail oriented, efficient, resourceful with strong follow-through and passion to "make things happen"
- Confident handling of MS Office
**About us**
Aquila Clean Energy Asia Pacific (ACE APAC) is a clean energy platform that funds, develops, builds and operates solar PV, wind power and battery storage assets across the region. Through developing and managing clean energy assets, we are committed to advancing the energy transition toward a more sustainable future. Currently, we have a 1.4 GWp pipeline of renewable energy projects under development and our vision is to build one of the largest clean energy portfolios in APAC. ACE APAC is part of Aquila Capital, a sustainable investment and asset development company focused on generating and managing essential assets on behalf of its clients. Currently, Aquila Capital manages wind, solar PV and hydropower assets of 11.1 GW capacity and manages more than EUR 13 billion on behalf of institutional investors worldwide.
