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Administrator

3 weeks ago

Singapore SM NISHA PTE. LTD. Full time

**ADMINISTRATOR JOB DESCRIPTION**

Our company is looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office personnel. The Office Administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.

In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

**ADMINISTRATOR RESPONSIBILITIES**
- Welcoming visitors and directing them to the relevant office/personnel.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Data entry (sales figures, property listings etc.)
- General office management such as ordering stationary.
- Organising travel and accommodation for staff and customers.
- Arranging both internal and external events.
- Possibly maintaining the company social media accounts.
- Providing administration support to Sales Reps, Property Managers and Senior Management.
- Ensure adherence to relevant company procedures and policies.
- Keep databases in check and update them regularly.
- Supervise cleaning crew and cleanliness of office space.
- Control the office supplies state and make sure it is in accordance with office needs.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Performing other relevant duties when needed.

**ADMINISTRATOR REQUIREMENTS**
- Previous working experience as an Office Administrator
- 5 or more years’ office administration experience.
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Outstanding communication and interpersonal skills
- Excellent organizational and time management skills
- In-depth knowledge of office management and accounting processes
- The ability to work under pressure.
- Availability to work within opening hours (e.g. evenings, holidays, weekends)