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People Specialist

3 weeks ago

Singapore BNF INDUSTRIES PTE LTD Full time

**Job Overview**:
The People Specialist will be responsible for a range of HR, payroll, and administrative functions to ensure the smooth running of operations. This role involves assisting with payroll processing, HR operations, office management, employee onboarding and offboarding, and compliance with Ministry of Manpower (MOM) guidelines. The People Specialist will support both operational and HR teams to ensure all functions are carried out efficiently and in compliance with company policies and legal requirements.

**Key Responsibilities**:
**Operations and Administration**:

- Assist with the full spectrum of HR operations and administrative tasks.
- Support office management and procurement of supplies such as stationery and pantry items.
- Assist in onboarding new employees, including the issuance of uniforms and management of uniform inventory records.
- Assist in performance management processes and implementation.
- Maintain up-to-date employee records (attendance, EEO data, etc.) in compliance with policy and legal requirements.
- Provide administrative support for any ad-hoc HR, payroll, and operational matters as needed.

**Payroll**:

- Prepare monthly and bimonthly payroll reports, ensuring accuracy, and make necessary corrections via journal entries.
- Enter payroll transactions and related data, ensuring appropriate adjustments to wage/salary accounts as needed.
- Prepare and submit IR21 tax clearance and yearly IR8A filings, ensuring the confidentiality of all salary-related information.
- Recommend or participate in developing new payroll-related procedures and policies; assist with implementing changes within the payroll system.
- Assist with preparing increment letters and salary-related documents as part of the HR operations.

**Job Requirements**:

- At least 4-6 years of relevant working experience in the environmental industry or a related field.
- Meticulous, hardworking, and positive attitude with an approachable personality.
- Excellent organizational, time-management, communication, and interpersonal skills.
- Strong ethics, reliability, and the ability to work independently and collaboratively in a team environment.
- In-depth knowledge of Ministry of Manpower (MOM) Employment Laws and Labour Laws.
- Proficient in payroll systems such as Quick HR and PayDay (preferred).
- A diploma in Human Resources, Psychology, Business Administration, or IHRP-CA certification would be advantageous.
- Previous experience as a HR Administrator, Generalist, or Payroll Specialist is preferred, with knowledge of HR functions and payroll processes.