Office Assistant

1 week ago

Singapore AVANI RESOURCES PTE. LTD. Full time

Office Assistant Responsibilities _
- Manage all company’s deliveries and pickup for documents, purchases and any other as required.
- Acting as a first point of contact for the office
- dealing with all visitors and phone calls. Notifies company personnel of visitor arrival.
- Collate and distribute mail.
- Maintain and organize office filing, manage correspondence, and update company databases.
- Maintains security and telecommunications system.
- Maintain company calendar, schedule, and manage in-house and external events.
- Coordinate and support company celebrations such as staff birthdays, CNY, Diwali etc.
- Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal.
- Maintain complete stock of all office supplies including pantry and accuracy of inventory.
- Help implement new programs, procedures, methods, and systems.
- Connect with building vendors to carry out fixes and improvements.
- Manage travel bookings for employees wherever required.
- Actively support the claim management process of the company.
- Manage Directors electronic diary, correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Manage Directors travel arrangements (including visas/accommodation).
- Maintain records of Director’s contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Directors in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, contracts, reports, and presentations for the Director.
- Any other ad-hoc duties as required.
- Requirements _
- Proven experience as an administrative assistant, secretary, or similar role
- Experience in office management software such as MS Office (MS Excel, MS Word)
- A self-starter who can plan, organize, and take initiative to meet job objectives and deadlines independently.
- Can-do attitude, driven and passionate about work
- Strong verbal and written communication skills

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