Admin and Marketing Assistant

6 days ago


Singapore Office Secretaries Full time

**Reports to**:HR Director and Business Development Executive

**Role Summary**
- The individual will be primarily responsible for the front desk function in the office.
- In addition, the individual will have some duties covering administration, marketing (support business development executive) and human resources, as well as work closely and assist colleagues in the office.

**Responsibilities**

Reception
- Attending to telephone - receiving and directing calls or enquiries, relaying messages
- Upkeep tidiness and cleanliness of reception and meeting rooms
- Showing clients/visitors to the meeting/visitor rooms and offer drinks
- Meeting rooms - booking of rooms, equipped with stationery
- Updating Housekeeper of the meetings for the day
- Signing for deliveries and notifying recipients
- Managing postage supplies
- Arranging local and overseas courier
- Ensures knowledge of staff whereabouts

Administration
- Ordering name cards
- Contacting Building Management - facility problem or need for maintenance, building access card for visitors and staff, carpark, attending fire drills, renewing season parking etc
- Ensuring that new hires are equipped with basic stationery supplies, building access card, name plate, name cards, etc
- Updating telephone directory
- Updating hotel corporate rates
- Updating and checking of lockers
- Ordering food for meetings in the office
- Asking for quotations and arranging for general housekeeping with suppliers - cleaners, pest control, vacuum carpet, air conditioner, leaking pipes, lighting, water dispenser, coffee maker, refrigerator, plants servicing etc

Marketing
- Formatting and update firm’s marketing materials including brochures, lawyer biographies and client presentations as per firm’s house style guide
- Updating of lawyers’ profiles (in English and Chinese) and maintain Firm’s experience database
- Assist in research on current and prospective clients and industry trends
- Assist with collating firm’s experience list for the purposes of pitches and credentials statement
- Assists with events and webinars - internal and external as required by lawyers
- Update firm’s credentials, i.e., awards, rankings, accolades
- Maintain firm’s client database/mailing list
- Maintains firm’s library of materials/presentations for pitches, proposals and RFP responses
- Assist with simple translation of relevant marketing materials from English to Chinese
- Assist with updating firm’s website
- Attend to queries via firm’s general enquiry mailbox

Human Resources
- Circulating updates in medical clinics as provided by the insurer
- Helping and covering for colleagues in their absence or on an adhoc basis (especially in IT and Pantry areas)
- IT - organising video conference, activating data roaming when necessary, changing printer toners and calling Technician when there are problems, etc
- Pantry & Meeting Rooms - ensuring that meeting rooms are tidy and in order, ensuring that drinking and wine glasses are sufficient in the Conference Room, collecting food for Friday tea or any other meetings, ensuring adequacy of pantry supplies, washing of cups in the pantry
- Admin - distributing mail within the office, sending outgoing mail, ensuring stationery supplies are available in the office, Shred-it, etc
- Assisting during events/seminars by opening up meeting rooms, dismantling tables and chairs, arranging food and drinks, etc

**Requirements**:

- Experienced in front desk duties
- Good command of spoken English
- Pleasant personality
- Possess a flexible, positive and proactive approach
- Able to multi task, prioritise and work independently



  • Singapore SKILLSFORCE MANAGEMENT CONSULTANCY PTE LTD Full time

    Full-Time Marketing Admin Assistant (Hybrid: Remote + In-Office)Our client in the commercial real estate business is seeking a Marketing Admin Assistant to assist the team in their day-to-day operations. Seeking an organized, proactive, and detail-oriented individual to manage both admin and marketing tasks while ensuring the business runs smoothly. This...


  • Singapore PREMIUM CATERING PRIVATE LTD. Full time

    **Job Summary**:The Marketing & Admin Assistant plays a pivotal role in supporting the marketing and administrative functions of the food catering company. This role involves assisting with marketing campaigns, managing administrative tasks, and contributing to the overall efficiency of the company's operations. **Responsibilities**: - Assist in the...

  • admin assistant

    3 weeks ago


    Singapore TRISTARS ENGINEERING AND SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & ResponsibilitiesJob DescriptionTo assist management in admin works, sales coordination, marketing support and simple accounts. Knowledge with MOM application, CPF submission. Submission of IR21/IR8A Able to handle multi-tasking of admin activities Assist in streamlining administrative processes Work with regional teams in...

  • Admin Assistant

    3 days ago


    Singapore 38 MARINE AND OFFSHORE PTE. LTD. Full time

    To provide efficient support and coordination in daily admin tasks, general office/operation supports and assist superiors in any duties assigned. **Responsibilities**: - Provide admin support to company operations and assist superiors. - Assist in work processes to support process improvements - Preparation of staff claims and input to accounting...

  • Admin Assistant

    3 days ago


    Singapore CENTREPOINT PRECISION ENGINEERING AND TRADING CO Full time

    Looking for Admin Assistant Roles & Responsibilities We seek an Admin Assistant with English and Chinese communication skills. Required admin work, data entry, online searches, purchasing and sending quotation, and some basic phone calling to talk to our vendors/partners/customers but not limit to the mentioned. 5 days work-week Expected salary. ($1600...


  • Singapore ASIA ASSOCIATION PTE. LTD. Full time

    The Marketing Admin Assistant co-ordinates and executes marketing activities for the clients of Asia Association Job Scope - Co-ordinate requirements for promotional materials as required by respective projects - Organise and manage offline and online events and associated campaigns logístically - Support the Sales and Marketing team by co-ordinating and...

  • Marketing/admin

    4 days ago


    Singapore PILESCAN GEOTECHNICAL SERVICES PTE. LTD. Full time

    Roles & Responsibilities 5 Day Work Week Friendly Working Environment Job Responsibilities Marketing/Admin Assistant, responsible for preparing quotations and followup to obtain new jobs, minor admin duties such as inventory control and updating vehicle COE, inspection etc. office in Serangoon Garden area, working 5 days per week, need good communication...


  • Singapore Asia Association Pte Ltd Full time

    The Marketing Admin Assistant co-ordinates and executes marketing activities for the clients of Asia Association Job Scope - Co-ordinate requirements for promotional materials as required by respective projects - Organise and manage offline and online events and associated campaigns logístically - Support the Sales and Marketing team by co-ordinating and...

  • Admin Assistant

    4 days ago


    Singapore JOIN WELL MARKETING PTE LTD Full time

    **Job Description**: - Answer phone calls - Prepare quotation and do invoicing - Prepare debtors listing and statment of accounts - Assist in arranging logistics - Prepare worklist for submission - Support office admin tasks as assigned by the superior Industry: Construction Working location: Sungei kadut Working Hours : Mon-Friday 9.00 am to...


  • Singapore InvestaX Full time

    **Admin Assistant for Marketing** **InvestaX Overview**: Tokenization SaaS Tokenize your assets on top of our infrastructure: Our Tokenization SaaS platform is a software-as-a-service solution that enables the issuance, trading, and custody of security tokens for private market assets. We have been granted a Capital Markets Services license and Recognized...


  • Singapore ACA PACIFIC TECHNOLOGY (SINGAPORE) PTE. LTD. Full time

    **Requirements**: Someone who can: 1 Manage multiple tasks seamlessly and adaptive to fast paced work environment 2 Good communication and interpersonal skills 3 Familiarize with Microsoft Office 4 Understanding of relevant accounting practices, procedures and regulatory requirements desirable 5 Trustworthy and discreet when dealing with confidential...

  • Marketing Assistant

    4 days ago


    Singapore VERZTEC CONSULTING PTE. LTD. Full time

    **- To support Marketing and Client Services Executive and Manager - Duties include clerical / admin support and coordination with other department team members for purpose of marketing matters - Assist with admin paperwork for commercial & GOV tender submissions - Assist with customer follow-up calls, keep track and update of marketing reports for the...

  • Admin Assistant

    6 days ago


    Singapore TNO SYSTEMS PTE. LTD. Full time

    To assist management in admin works, sales coordination, marketing support - Able to handle multi-tasking of admin activities - Assist in streamlining administrative processes - Work with regional teams in achieving group business goals - 5-day work week, Monday to Friday - Office near MacPherson MRT **Job Requirements**: - Required skill(s): MS Excel, MS...


  • Singapore SKILLSFORCE MANAGEMENT CONSULTANCY PTE LTD Full time

    Key ResponsibilitiesProperty Listings: Advertise on platforms like CommercialGuru, 99.co, and company's website, plus manage social media posts.Marketing Collaterals: Create flyers, EDMs, and simple designs for listings and social media.Inquiries & CRM Management: Handle client inquiries, update records, track leads, and ensure timely follow-ups.Landlord...

  • Admin Assistant

    5 hours ago


    Singapore YZS DIGITAL MARKETING PTE. LTD. Full time

    **门市行政助理(全职 / 兼职)** - 良好工作环境 - 工作地点靠近地铁站 - 提供在职培训 - 薪金优厚($2000以上) - 有无经验均可 **Retail Admin Assistant (Full Time / Part Time)** - Sales of products and services (with targets). - Administrative matters and monthly reports. - Convenient work location, near many MRT...

  • Admin Assistant

    1 day ago


    Singapore NG NAM BEE MARKETING PTE LTD Full time

    Job DescriptionJob Responsibilities Support managers with general admin duties Provides clerical and administrative support HR aspects including employment pass issues, work permit issues, managing staff development, recruitment Other tasks and duties requested by managementJob Requirements GCE A Level and above Processes at least 1-2 years of admin...

  • Admin Assistant

    5 hours ago


    Singapore EURO BUILDER AND ELECTRICAL PTE. LTD. Full time

    5 days Week Data Entry Prepare PO and find Quotation Handle Workers Admin Provide General Admin support and Ad Hoc duties Profiency in Excel & Words Training will be provided No experience is required


  • Singapore JACOBS DOUWE EGBERTS Full time

    Executive Admin Assistant, APAC Marketing (6-month contract) - Sales & Marketing - Singapore - Contract - Singapore **Job Description**: The Executive Admin Assistant assists the Marketing Director APAC and her teams in executing their responsibilities. The Executive Admin Assistant reports into the Marketing Manager Innovation & Excellence APAC and has no...


  • Singapore JACOBS DOUWE EGBERTS Full time

    Executive Admin Assistant, APAC Marketing (6-month contract) - Sales & Marketing - Singapore - Contract - Singapore The Executive Admin Assistant assists the Marketing Director APAC and her teams in executing their responsibilities. The Executive Admin Assistant reports into the Marketing Manager Innovation & Excellence APAC and has no direct reports. The...

  • Admin Assistant

    5 days ago


    Singapore DIMENSIONS INTERNATIONAL COLLEGE PTE. LTD. Full time

    **Hiring: Admin Assistant **Location: City Campus (River Valley) **Working hours: Mon-Fri 9am-6pm, Sat 9am-1pm (alternate Saturday) **Salary range: $1800 to $2500 per month (commensurate with experience) **Job Scope**: - Handling incoming calls / walk in customers and direct them to respective person in charge - Assist in the general admin duties in City...