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Package Engineer
2 weeks ago
**Job Description**:
Reports to Project Manager (Package)
**Responsibilities**:
- Support Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables.
- Liaise with KSL engineering department and vendors on drawings changes
Pre-PO phase
- Ensure proper follow-through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements
- Coordinate with Package Buyer to conclude the Contract/PO with Package Vendor
- Obtain from Procurement Manager the date of Petrobras Notice to Proceed.
Execution phase
- Ensure Vendor submits documents such as ITP, Quality Plan, Procedures
- Compile and coordinate with Vendor for the spare parts list (2 yr spare) and commissioning spares
- Attend / lead the pre-inspection meeting, if applicable
- Coordinate with Owner’s Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
- Ensure inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
- Coordinate with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
- Monitor and track vendor payment milestones and ensure vendor meets the requirements for each payment milestone.
- Coordinate and support Package Buyer and Costing Officer to manage Vendor variation/claim
- Review and verify vendors invoices.
Delivery phase
- Coordinate with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements.
- Ensure delivery of the 2-yr spares within 420 days from Petrobras; _notice to proceed _.
- Coordinate with Package Buyer and Vendor for any guarantee/warranty matters
- Coordinate with Project Team and Vendor for site support for installation, testing and commissioning
- Coordinate with Vendor for timely submission of final vendors data books and documentation
Assignment of 3rd Party Inspectors
- Upon receipt of NOI (notice of inspection) from vendors, arrange with approved agencies (ABSG, RINA and SGS Thomson) the required inspection visit
- Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
- Monitor inspection activities and progress.
- Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
- Review and follow-up with NCR and punch list
- Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.
Meetings
- Discussions with vendors and/or client on technical clarification/deviation
- Discussions with vendors and/or client on ITP, Testing and Commissioning Procedures etc
- Kick-Off meeting within 10days from date of signing of PO.
- Organise and chair alignment meeting, kick-off meeting and weekly progress meeting with vendor.
- Record minutes of meetings
- Update vendor’s progress in weekly internal project meeting and external procurement meeting
**Job Requirement**:
- A degree from a recognized tertiary institute
- At least 5 years of relevant working experience or exposure in project management with hands on experience
- Possess positive and willing to learn attitude
- Possess strong capability and discipline in handling and organize documents received from vendors
- Good analytical and problem-solving skills
- Able to plan work schedule (knowledge in MS Project or PS6 would be an added advantage)
- Possess good interpersonal and communication skills
- Able to multi-task and able to work in a fast-paced environment
