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Documentation Officer

3 weeks ago

Singapore Novel Sunkris Business Solutions Pte Ltd Full time

**Job Title**: Documentation Officer

**Team**: Credit Operations

**Contract Term**: 3 months

**Headcount**: 4

**Location**: Singapore, 5 CBP

**Salary**:

- 2500 - 2800 SGD Per Month

**Job Purpose**:
The Documentation Officer is responsible for scanning, retrieving, uploading, and ensuring accuracy of documentations for existing Global Margin Lending (GML) facilities into the system (Documentum). They will perform quality checks on scanning, accuracy of tagging, and reconciliation activities. The role may require working in two shifts: 8:30 am to 5:30 pm or 10 am to 7 pm.

**Job Background/context**:
Asia Margin Lending is implementing a project to enhance Margin Lending capital treatment through SFT treatment. A crucial requirement is to establish a robust process and control for client legal document retention and retrievability. Currently, documents in the system are partially indexed and not grouped correctly for efficient retrieval. The Documentation Officer will assist in a one-time clean-up project to scan existing legal documents for GML facilities into the system, ensuring accurate indexing and organization. This role falls under the Credit Initiation Investment team.

**Key Responsibilities**:

- Understand different facilities under Global Margin Lending (GML) and identify associated legal documents.
- Retrieve, scan, and upload existing legal documents accurately into the system (Documentum), filed under correct doc ID/doc type.
- Conduct quality checks on scanning, tagging accuracy, and perform reconciliation activities.

**Knowledge/Experience**:
**Essential**: Experience in document management or related administrative roles.

**Desirable**: Familiarity with banking or financial services industry.

**Skills**: (Technical Skills)

**Essential**: Proficiency in document scanning, retrieval, and uploading.

**Desirable**: Knowledge of Documentum or similar document management systems.

**Qualifications**:
**Essential**: High school diploma or equivalent.

**Desirable**: Certification in document management or related field.

**Competencies (Soft Skills)**:
**Attention to Detail**: Ability to ensure accuracy in document scanning and tagging.

**Organizational Skills**: Capability to manage documents effectively and maintain proper filing systems.

**Adaptability**: Flexibility to work in different shifts and handle changing priorities effectively.

**Job Types**: Full-time, Contract
Contract length: 3 months

**Salary**: $2,500.00 - $2,800.00 per month

**Benefits**:

- Parental leave

Schedule:

- Day shift
- Holidays
- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person