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Executive (Admin & Project Coordination)

2 weeks ago

Singapore National Healthcare Group Full time

-Family Group: Administration- **MAJOR DUTIES & RESPONSIBILITIES**
- To oversee the Group Digital Health Office admin operations support reporting to the Director of Technology Strategy Planning.
- Support the Director in the following tasks:

**Secretariat Role**
- Act as secretariat of GDH management committees and meetings as assigned.
- Maintain and ensure the proper documentation and filing of meeting agenda, minutes, materials and follow-up actions.
- Coordinate and compile information required for onward submissions to other divisions internally and externally.
**Administrative Support**
- Manage team schedules, meetings, and appointments.
**Office Operations Management**
- Oversee procurement of office supplies and software related.
- Liaise with vendors, contractors, and other departments as required.
**Other Duties**
- Act as point of contact for HR Admin and Wellness, Facilities, IT Logistics, Office Admin related matters i.e. relocations, renovations etc.
- Involve in the planning, approvals and executions of department activities i.e. workshop, workplan sessions, group conferences and study trips and team building activities etc.
- Undertake any other duties and responsibilities as assigned by RO to ensure smooth operations.
- **JOB REQUIREMENTS**- **Education/Training/Experience**
- Diploma in Business Administration, Information Technology, Healthcare Management, or a related field from a recognized polytechnic.
- Minimum 8 years of working experience, preferably with organization of >100 employees
- Prior experience in healthcare administrative or project coordination roles is preferred but not mandatory.
- PMETs with relevant working experience will be considered too.
- Proficient in Microsoft 365 Productivity suite tools such as Microsoft Word, PowerPoint and Teams is required.

**(b) Personal Attributes**
- Strong organizational and multitasking skills with attention to details.
- Excellent communication and interpersonal skills, both written and verbal
- Excellent active listening skills
- Able to connect and work effectively at all levels in an organisation; with partners outside the organisation and with multiple stakeholders
- A team player and able to work collaboratively with and through others
- Able to work in ambiguous situation with a can-do attitude. Have the tenacity and grit - Be a change agent.