Training & Admin Assistant

Company:
Performance Motors Limited

Performance Motors Limited (PML), a Sime Darby Motors Company, endeavours to be the undisputed leader in the automobile industry. As the dealer of BMW cars and motorcycles in Singapore since 1979, Performance Motors has been synonymous with performance and sheer driving pleasure.

**Job Description**:
Training Administration
- Main administrator for all training conducted by PML,BMWA & BMW RTC.
- RTC Training - Average: 160 - 180 Aftersales Staff attend RTC Training per year
- Sales Training - Average: 40 to 50 sessions per year (Average: 1 to 3 days per session)
- PML In-House Training - Average of 25 - 30 Training Sessions per year
- To facilitate creation/deletion of TMSi account
- Update IT dept to create & delete TMSi account for new joiner/leaver(s)
- Update training attendance.
- Assign, monitor and measure completion of e-learnings, Knowledge Status Check (KSC) and Voice of Learner (VOL)
- Update PML records for certification status of all registered training participants.
- Printing and binding of training hand-out /material
- Generate monthly training report for RTC, BMW Asia, External and In-house
- Order of training material such markers, flip charts, drinking water, etc.
- Working on expansion on list of caterers, hotels & training venue, training supplies with close collaboration of Procurement and Finance team. (OVR & GDMS)
- Liaising/submission to DXC Finance upon approval for travel allowance, training fees, expenses claims & distribution of allowance cheque to participants.
- Work collaboratively with marketing team for social media outreach via LinkedIn or equivalent on PML training activities.

BMW Asia & BMW Regional Training Centre Training (BMW RTC)
- TMSi Registration for Training in BMW RTC for each individual PML, PMA & Motorrad staffs.
- Coordinate training schedules to match to workshop operation needs
- Ensure that participants complete their pre-work and post-work before and after the training
- Training Approval & Warrant Form preparation & follow ups
- Travel Allowance Approval Form preparation & follow ups
- Accommodation, transport arrangement & necessary follow-ups. (Onsite & Offsite)

Sales & Product Genius Training
- TMSi Registration for each individual sales staff - BMW Asia
- Attendance Sheet preparation
- Booking and preparation of training room
- Ensure that participants complete their pre-work and post-work before and after the training - ensure targets by Principal is met.
- Arrange break refreshment including snacks purchase and preparation
- Coordinate catering when needed.
- Provide any relevant support / assistance to BMW-Asia Trainer(s).
- Manage and monitor feedback form - VOL (Voice of Learner)

PML In-House Training
- Creation of Event and Sessions in TMSi
- TMSi Registration for each individual staff
- Attendance Sheet preparation
- Booking and preparation of training room
- Assist in training material printing and binding
- Arrange break refreshment including snacks purchase and preparation.
- Liaising with ISS cleaners for refreshment preparation, room and other amenities cleanliness.
- Preparation for Training Feedback Form.
- Support Ad-hoc requests within team and external stakeholders within SD Motor group.

Requirement
- Minimum Diploma in any discipline.
- Having attained ACTA/ACLP is an added advantage.
- 3 - 5 years of relevant administrative experience.
- Prior training administration experience will be an added advantage.

Sime Darby Motors is the automotive arm of Sime Darby. One of the leading automotive players in the Asia-Pacific region with presence in nine markets, Sime Darby Motors spans across Malaysia, Australia, China, Hong Kong, Macau, New Zealand, Singapore, Thailand, and Taiwan. A key industry player, it is actively invested across the entire value chain of the automotive business, from assembly, importation, distribution and retail, to after-sales services and rental, with more than 12,000 employees across the nine markets.