Executive Assistant HR Admin

2 weeks ago

Singapore JOBALLY PTE. LTD. Full time

**Executive Assistant cum HR admin**
- Provide administrative support to senior executives, including managing calendars, arranging travel, and handling expense
- Act as a key link between executives and internal/external parties, ensuring smooth communication and coordination
- Prepare and organize documents, presentations, and reports for meetings with a focus on accuracy and professionalism
- Proactively anticipate executive needs to enhance productivity and time management
- Handle sensitive and confidential information with discretion and professionalism
- Oversee daily office operations & inventories such as office supplies, equipment, uniform
- Coordinate office renovation & logistics, such as space planning and event management, for efficient functioning
- Maintain office policies and procedures to ensure compliance with company standard
- Manage correspondence and communication flow, prioritizing and redirecting as needed
- Support HR activities, including onboarding/offboarding and event coordination, while also assisting in meeting and event coordination, research, and general administrative task

**Requirements**:

- Proven experience 5 year working years, with 3+ for office admin, HR, executive assistant and similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Discretion and confidentiality in handling sensitive information.
- Proactive and resourceful approach to problem-solving.
- Ability to adapt to a fast-paced and dynamic work environment.

EA License No : 18C9228 REG No : R1324979 (Woo Kum Yoke)

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