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Team Administrator

3 weeks ago

Singapore SMOBLER LABS PTE. LTD. Full time

Job brief

We are looking for a reliable Team Administrator. They will undertake administrative tasks, ensuring the rest of the Team has adequate support to work efficiently.

The tasks of the Team Administrator will include bookkeeping, invoicing and contract management and mentoring of contractors and other administrative staff.

The Team Administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

**Responsibilities**:
Coordinate office activities and operations to secure efficiency and compliance to company policies

Manage team calendars and coordinate with external parties including clients and partners

Manage minutes, agendas, travel arrangements, appointments, expense claims and track against budgets for the team

Manage IT systems administrations including google workspace, project management systems, software user management

Support budgeting and bookkeeping procedures

Support management reporting and corporate KPI tracking

Support invoicing, quotation and contract management

Create and update records and databases with personnel, financial and other data

Mentor contractors and administration staff.

Track stocks of office supplies and place orders when necessary

Submit timely reports and prepare presentations/proposals as assigned

Assist colleagues whenever necessary

Requirements and skills

This role reports directly to the CFO but will need to support the administration needs of the Founders team

Proven experience as a personal assistant, a team administrator, an office Manager, or relevant role

Good communication, listening and interpersonal abilities

Excellent organizational and leadership skills

Familiarity with office management procedures, systems, software and basic accounting principles

Excellent knowledge of MS Office and office management software (ERP etc.)

Qualifications in secretarial studies will be an advantage

High school diploma; BSc/BA in office administration or relevant field is preferred