Assistant Manager, Contracts Management

2 weeks ago

Novena, Singapore Nanyang Technological University Full time

The Facilities and Operations department of LKCMedicine is managing the day-to-day operation of the state-of-the-art, world-class teaching and research facilities. The team has to ensure the smooth day-to-day operations of the School which includes no major disruption to the teaching facilities and research labs, manage the inter-campus shuttle service and car parking, provide logistic support for all the School events and manage the use of facilities. In addition, the department also oversee and manage outfitting projects and minor improvement works.

As an Assistant Manager, Contracts Management in the Facilities and Operations Department, you will be part of a team managing the Integrated Facilities Management (IFM) and term maintenance contracts which covers managing agent service, building service, mechanical & electrical plants and equipment maintenance, cleaning service, pest control, horticulture, security guard service, etc.

Beside being a contract administrator for the IFM and term maintenance contracts, this role will also be involved in the contract management of the construction project like renovation projects, addition & alteration (A&A) works and project management. He/She will support the Project Manager in the pre and post contracts management process.

Our department is seeking to hire a self-driven and meticulous individual who has the strong ability to multi-task, possess strong interpersonal, oral, and written communication and organisation skills.

**Responsibilities**:

- Responsible for the contract administration of the respective vendors and projects including conduct regular site inspection, meeting contractual obligations, specification reviews to ensure cost effectiveness and competitiveness
- Manage the drafting of tender documents, tender review, and evaluation for maintenance contracts and construction projects
- Manage the defining and establishing of Tenders/Contractual deliverables and terms
- Review and implement contract administration procedures and policies
- Involve in project management such as checking and verifying contractor’s progress claims and prepare, recommend, and issue monthly progress payments to the contractors, including checking and certifying payment
- Responsible for verification of works orders, variation orders and closing of final accounts
- Resolve all contract issues and ensure all legal implications are reviewed and managed
- Responsible for preparation and management of yearly OPEX budget
- Produce quantity measurements, bills of quantities, cost estimates and sourcing for quotations when required
- Any other duties as and when assigned from time to time

**Requirements**:

- Degree in Buildings / Building Estate Management / Project & Facilities Management / Quantity Surveying or related fields
- At least 5 years in Quantity Surveying, Contracts Management or Projects Management. Preferably with experience working in institutional, educational, research or large-scale developments.
- Experienced in procuring, evaluating, and putting up recommendation reports
- Strong interpersonal skills and the ability to work well in a team
- Good communication and writing skills

This is a 3 years contract appointment.

Hiring Institution: LKC

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click

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