Senior / Associate Executive

1 week ago

Singapore Alexandra Hospital Full time

**Responsibilities**:

- Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
- Collate and update relevant data required by the department for purposes of cost management and improvement.
- Manage rosters of clinicians, call back staff for coverage if there is shortage of staff.
- Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
- Support onboarding and off boarding of clinician and department staff.
- Prepare and submit claims and records for overtime, public holiday and night allowances, leave and petty cash for department staff through successfactor.
- Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.
- Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
- Answer phone calls, handle enquiries, record and convey messages.
- Checking of charges for all OT cases and ensure all charges are flow into the system correctly
- Collect and dispatch documents from/to areas within hospital premises.
- Requisite, control and maintain good utilization of office supplies in the department.
- Manage the Director’s/ Clinical leads’ calendars as required.
- Perform any other duties assigned by supervisor.

**Requirements**:

- Minimum at least Diploma holder.
- Experience: Minimum 2 years of experience in clerical and administrative duties.
- A good understanding of accounting and figures.
- Good computer skills in Word, Excel and Power Point.
- Good communication and interactive skills.
- Able to work independently.
- A good command of spoken and written English is an advantage.

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