Executive Assistant

6 days ago

Singapore HSBC Full time

-Job description

**Some careers grow faster than others.**

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Wealth Management leads the Asia-Pacific implementation of our global strategy to deliver world-class solutions to retail and private clients seeking to grow, protect, preserve or transfer their wealth. This involves the development and management of needs-based solutions covering foreign exchange, deposit, investment, insurance and financing products, as well as the provision of suitable market insights and updates, financial planning and advisory services.

We are currently seeking a high calibre professional to join our team as an **Executive Assistant**.

**Principal Responsibilities**
- Deliver efficient and high quality administrative and secretarial support to the Head of Wealth and Personal Banking (WPB), South Asia
- Working to provide executive assistance and administration support to the Head of South Asia’s leadership team as required
- Responsibility for significant heavy calendar management, requiring interaction with other executives and assistants
- Responsible for scheduling a variety of external meetings, conference attendances with external consultants, vendor providers and industry bodies / organisations
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Make travel arrangements for Head and other individuals within the leadership team as required
- Produce letters, reports, memoranda, forms and schedules, utilizing various PC-based software packages
- Perform general clerical duties, which potentially include confidential materials
- Coordinate with Team Administrators to consolidate the overall department organization chart
- Receive and process information from business units, other departments, HR and coordinate with Team Administrators for various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality
- Provide administrative support to the team
- Gatekeeper or primary point of contact role for the team
- Provide support to the coordination and implementation of people engagement initiatives and events
- Coordinate WPB level mass communication
- Perform ad hoc assignments as required
Requirements
- Ability to work senior managers across the Group
- Excellent communication and interpersonal skills
- Solid experience supporting, communicating with, and providing executive assistance to Senior Executive, experience in financial services is preferred
- Excellent planning & organizational skills
- Good judgement in recognizing scope of authority and prioritization
- Proactive, enthusiastic, self-motivated
- Professional telephone manner
- Knowledgeable and proficient use of Microsoft Office (Excel, Word and PowerPoint), Microsoft Outlook
- Proven experience in an administrative support role
- Confidentiality and highly trustworthy
- Focus on delivering stakeholders’ requirements timely and continuously seek ways to improve service, productivity, and quality of work
- Responsible for managing and mitigating any operational risks that may arise

  • Executive Services Assistant

    1 day ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    2 weeks ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** The Executive Assistant role is based in Singapore and will be part of a broader team that has a...

  • Executive Assistant

    6 days ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Executive Assistant

    6 days ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Reception & Administrative Assistant

    1 day ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • Senior Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Sales Executive

    1 week ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Sales Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional customer care and...

  • Sales Consultants

    2 weeks ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Sales Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...

  • Administrative Assistant

    4 days ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Project Executive- Advertising Industry

    4 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Role** The Relationship Executive is responsible for the management of a seamless production workflow between THE CLIENT studio and our agency partners. He/She is required to coordinate work/projects of different levels and scale with multiple departments as well as external vendors/partners. The Relationship Executive is responsible for assessing,...