
Office Administrator
2 weeks ago
Do you like planning, organising, liaising and always on the go?
We are searching for an energetic, meticulous, multi-task, creative incumbent who is also a resilient worker. One who enjoys executing brilliantly with any tasks assigned and works well with others.
Job Summary:
The Office Administrator( Contract ) is responsible for providing efficient and effective support to ensure the smooth operation of the office. One who is responsible for managing administrative tasks, coordinating office activities, and ensuring a well-organized work environment.
Duties and Responsibilities:
**Administration**
- Render full administrative support to our Chief Executive Officer and organization as a whole:
- Provide real-time scheduling support to our Chief Executive Officer
- Handle office tasks such as filing, generating reports and presentations, setting up for meetings and reordering of office supplies
- Advise impending work deadlines for both internal and external commitments, e.g., reports, presentations, conferences, projects).
- Work closely with respective teams to provide holistic support for the Teams
- Ad-hoc duties as assigned by the Chief Executive Officer and Senior Manager, People and Culture
**Management**
- Serve as the contact point person for NLS
- Organize the office layout and order stationery, equipments and office supplies
- Maintain the office condition and arrange necessary repairs
- Ensure that the fixtures, equipment, furnitures and any hardware are in good working condition and functional.
**People and Culture**
- Support the Manager, in organizing, setting up and coordinating training, development workshops and sharing circles for Teams
- Liaise with vendors, corporate partners, agencies and NCSS/SSI for any initiatives and activities for the Teams
- Assist with any administration/clerical work required for Teams or NLS
- Assist in providing miscellaneous administrative and clerical support as required, including assisting with ad-hoc projects and events.
- Ensure smooth communication with Teams and timely resolution to their queries
- Anticipate the needs of others for a seamless and positive experience
Qualifications and Skills:
- Diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in office management or administrative roles.
- Proficient in using office software, including Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Enthusiastic about working directly with volunteers
- Attention to detail and accuracy in completing tasks.
- Ability to work independently and as part of a team.
- Positive work attitude, self-motivated and keen to learn
- Strong problem-solving and decision-making skills.
- Professional demeanor and ability to maintain confidentiality.
-
Frontline Administrative Officer
2 weeks ago
Singapore beBeeOffice Administrator Full time $3,000 - $4,500Administrative Support Professional\We are seeking a highly organized and proactive individual to support our day-to-day operations.\Job Responsibilities:\Oversee office maintenance tasks, including supply management, pantry organization, courier deliveries, and cleaning services.\Act as a secretary to the Head of Department by handling petty cash...
-
Office Administrator
2 weeks ago
Singapore Office Secretaries Full time**Responsibilities**: **Office Support** - Manage and maintain Concur platform activities including uploading of invoices, PR issuance etc - General office support such as order office supplies, greet & assist visitors to the office - Back up travel arrangements via SAP Concur platform - Answer customer queries - Facilitate company’s events, seminars, and...
-
Remote Operations Specialist
6 days ago
Singapore beBeeRemote Administrator Full time $40,000 - $80,000Job Overview">This role involves working as a remote administrator to support company operations. Key responsibilities include managing administrative tasks, scheduling appointments, and performing simple duties assigned by management.">Key Requirements">Excellent organizational skillsAbility to multitaskStrong communication skills">What We Offer">High...
-
Office Administration and Finance Officer for a
2 weeks ago
Singapore OAKS FAMILY OFFICE PTE. LTD. Full time**Company Background and Working Environment** **About the job**: - As the Office Manager responsible for daily operations of the office in Orchard Road. - Keeping the book of accounts for the FMC, including coordinating with auditor and other external parties. - Supervise managed IT service providers. - Carry out routine compliance activities. - Perform...
-
Administrative Executive
7 days ago
Singapore ATC COMMUNITY OFFICE Full timeUnder this role, you will be supporting ATC Community Office in its daily operational matters, with focus on data entry and customer service support. **Responsibilities**: **1. Community Office Administrative Support** - Inbound calls: Attend to telephone enquiries from members professional and customer-centric manner. - Outbound calls: Contact selected...
-
Administrative Executive
1 week ago
Singapore AMERCIS OFFICE FURNITURE LLP Full timeAs an Administrative Executive, you will assist the Administrative Manager in various administration, operation and finance functions to ensure the smooth operation of the company. Key responsibilities include: 1. Coordinating with sales and operation colleagues, clients, and vendors. 2. Maintaining records, preparing invoices and keeping statistics of...
-
HR Officer
2 weeks ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeWe are looking for HR professional to join a growing Singapore office to manage HR and Office operations. You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia Support the Asia Senior HR Manager in the execution of key HR activities and office...
-
Office Administrator
2 weeks ago
Singapore IMPACT ANALYSIS CONSULTING PTE. LTD. Full timeOffice administrator are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Our company is looking for an organized and self-motivated office administrator who will be...
-
Office Administrator
1 week ago
Singapore Airetec Pte Ltd Full time**Responsibility**: - Manage day-to-day operation of the office - Provide administrative support to the Senior Management team on operational work and projects - Assist with general HR administrative work - Manage agendas/travel arrangements/appointments etc. for the management or team - Manage office procurement such as tracking of office equipment and...
-
Office Administrator
4 days ago
Singapore ONYX SG PTE. LTD. Full time**JOB DESCRIPTION** Our client, a long-standing MNC in the pharmaceutical industry is currently looking for an Office Administrator to be based in Singapore. Reporting to the Senior Manager, the Office Administrator is responsible for day-to-day office operations, maintaining office supplies, organizing events for guests and employees, coordinating...