Administrative Support Assistant

4 days ago


Singapore LIFT CONNECTION (S) PTE. LTD. Full time

Administrative Support Assistant

Job Description & Requirements
- Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
- Prepare quotation in the accounting system.
- Update selected clients on monthly maintenance schedule
- Communication with the Technical team for job execution after quotation signed
- Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
- Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
- Update various reports for Sales Manager
- Prepare Permit to work for selected sites
- Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
- Assist sales manager in preparation of presentation slides
- Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
- Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
- Maintain and renew essential training courses for technical team
- Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
- Coordinate with office cleaning, and periodic aircon maintenance.
- Assist to collate and calculation of Overtime time forms for technician
- Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
- Support Accounts department on billing and credit control
- Manage scanning of service reports and service orders to the share drive
- Upkeep service order records and document filing
- Other tasks assigned by supervisor/Management

**Requirement**:

- Qualification: Minimum Diploma in Business studies or equivalent
- Minimum 2 years of relevant experiences
- Proficient in Microsoft office i.e. Power point, Excel, words
- Possess a keen to learn attitude and is a team player
- Possess the ability to communicate (Read/write) in mandarin & English

**2. SKILLS**

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Interpersonal Skills

Administration

Data Entry

Office Administration

Administrative Support

Team Player

Microsoft Word



  • Singapore Wicare Support Group Full time

    **Job Summary** Supporting the Manager (Operations), the Administrative Executive is overall in-charge of all membership, volunteer, fundraising and events planned and organized for WiCare. Being the liaison personnel representing WiCare in sourcing, identifying potential partnership (with churches, corporations, interest groups and individuals) and...


  • Singapore JIL MANAGEMENT & CONSULTANCY PTE LTD Full time

    **Job Responsibilities/Scope: Handling full spectrum of administrative supports duties for our clients which includes but not limited to the following: Assist Senior to manage a portfolio of clients by providing administrative supports for the the following: - Ensuring compliance in accordance to relevant regulatory and statutory requirements - Manage...


  • Singapore Wicare Support Group Full time

    Are you a detail-oriented professional who thrives on being organized and making a meaningful impact? At Wicare Support Group, we're not just running an organization – we're changing lives and building stronger communities. As our Administrative Executive, you won't just be managing tasks; you'll be the backbone and heartbeat of our daily operations,...


  • Singapore SINGJOB INTERNATIONAL PTE. LTD. Full time

    1. Singaporean Citizen or PRs is preferred 2. Those who have many years of working experience in the post of ADMINISTRATIVE SUPPORT ASSISTANT or ADMINISTRATIVE ASSISTANT OR SUPERVIOR in Singapore are preferred 3. Can handle drive a car for boss and other related administrative secretarial work and so on. 4. Manage the company's administrative and...


  • Singapore SINPEAK PTE. LTD. Full time

    Handling administrative requests and queries from senior managers - Organizing and scheduling appointments with admin software - Planning meetings and taking detailed minutes - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact lists - Book...


  • Singapore LIFT CONNECTION (S) PTE. LTD. Full time

    Roles & ResponsibilitiesAdministrative Support AssistantJob Description & RequirementsJob Description:Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list) Prepare quotation in the accounting system. Update selected clients on monthly maintenance schedule ...


  • Singapore FK HUMAN RESOURCES PRIVATE LIMITED Full time

    **Responsibilities**: - Provides administrative support to ensure efficient office operations. - Maintains physical and digital filing systems. - Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. - Drafts and edits letters, reports, and other...


  • Singapore POWERMATIC DATA SYSTEMS LIMITED Full time

    **Job Description: We are seeking a motivated and enthusiastic intern to join our team as an Administrative Support Assistant. This internship offers hands-on experience in various administrative tasks and provides an opportunity to develop valuable skills in a professional setting. **Responsibilities**: - Assist in day-to-day administrative tasks,...


  • Singapore ASCEND SG BIZ SOLUTIONS Full time

    Roles & Responsibilities- Singapore established Interior Designer Renovation Company require ADMINISTRATIVE SUPPORT ASSISTANT- With past experience working in ID firms is an advantage.- Must be able to communicate with various department including Project Managers, Interior Designers, Accounting, etc. (training will be provided).- Daily tasks include...


  • Singapore FORTUNA SCIENTIFIC PRIVATE LTD. Full time

    **Job Description**: - Handle the functions of Administrative support, Logistics operations, Human Resource, Inventory Management & Procurement - Assist in the implementation of all environment, health and safety programs of the company - Ensure compliance to the Personal Data Protection Act - Support Regulatory and Accounts functions - Handle Tender...