Office Manager

3 days ago

Singapore UAE Singapore Business Council Full time

**About us**:We are a business association registered in Singapore since 2018. The UAESBC aims to promote, support and enhance the development of commerce and business initiatives between the United Arab Emirates (UAE) and Singapore.

Our mission is to create awareness of investment and business opportunities in different sectors of the UAE through the organising of quarterly talks, workshops and seminars and business delegations.

**What we provide**:Comfortable, friendly co-working space environment with complimentary breakfast and barista-made coffee.

Annual leave - 18 days

Salary Expected - $3,500 (negotiable depending on qualifications and capabilities)

1. Working directly with the Director and Head of Secretariat, you will support them, Chairman and the Office Bearers of UAESBC in the overall administrative, financial, events and other responsibilities of the Council.

2. Record, update and organise the UAESBC membership database from time to time.

3. Conduct communication with members, potential members, strategic partners and other relevant agencies in a polite and professional manner.

4. Conduct basic finance duties, including receiving and transfer of payments, issuance and reminders of receipts and invoices, filing of supporting paperwork for audit purposes, etc.

5. Prepare weekly payments/ claims for the Office Bearers’ approval.

6. Prepare monthly staff payroll, leave management and letter of offers, updating CPF ezpay.

7. Proper filing of monthly claims, credit cards bills and expenses in the folder and forward the folder to outsource accountant for monthly closing of accounts.

8. Efficiently organise, schedule and maintain the internal and external calendar of meetings, events and other activities of the Council.

9. Assist in the operational preparation and execution of all aspects of UAESBC events including administrative, logistics, publicity and reporting.

10. General office duties and any other responsibilities as assigned.

**Qualification**:

- Diploma/Degree in Business Administration with more than 3 to 5 years of working experience in general administrative management is preferred.
- Strong proficiency in MS Outlook and MS Office. Strong written and oral communication skills.
- Ability to work independently, multi-task, prioritise and execute efficiently in a fast-paced environment.
- Love to meet and interact with people.
- Basic knowledge of social media posts and online meeting platforms i.e. ZOOM, MS Team
- Previous experiences in office administration, membership, finance or events are advantageous.

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