Office Manager

2 weeks ago


Toa Payoh, Singapore STAFFONDEMAND PTE. LTD. Full time

5 years exp

**Roles & Responsibilities**

**COMPANY DESCRIPTION**

**Listed on the Catalist board of the Singapore Exchange (SGX), Hyphens Group has a direct presence in Singapore (HQ), Vietnam, Malaysia, Indonesia and the Philippines, and is supplemented by a marketing and distribution network covering additional jurisdictions like Hong Kong, Myanmar, Brunei, Cambodia, Oman, Bangladesh, South Korea and China.**

**The Group’s core business comprises the following segments: Specialty Pharma Principals, Proprietary Brands, and Medical Hypermart and Digital. Besides marketing and selling a range of specialty pharmaceutical products in selected ASEAN countries through exclusive distributorship or licensing and supply agreements with brand principals mainly from Europe and the United States, the Group also develops, markets and sells its own proprietary range of dermatological products and health supplement products. In addition, the Group operates a medical hypermart for healthcare professionals, healthcare institutions and retail pharmacies, to supply pharmaceutical products and medical supplies.**

**RESPONSIBILITIES**

**Office Administration**
- Monitor purchasing and inventory of office supplies within budgetary limits
- Managing all corporate gifting including PR gifts and sponsorships
- Organizing meetings, team lunches/dinners and company events/conferences
- Organizing of travel bookings for senior management team
- Oversees the work of administrative team (admin executive, receptionist and pantry assistant)
- Custodian of documents, letters, agreements/contracts for the company
- Management of group corporate accounts (credit card, Zoom, telecommunications, insurance)
- Review and revise current working procedures when necessary to ensure compliance, cost effectiveness and productivity

**Facilities Management**
- Building maintenance, upkeep, and improvements
- Vendor management (cleaning, telecommunications, utilities, horticulture, pest control, parking, waste disposal, fire safety, renovation) and contract negotiations
- Space planning and workplace design
- Real estate forecasting and lease management
- Office move scenario planning and execution
- Oversees all facilities staff/external contractors

**QUALIFICATIONS**:

- Diploma in Business, Facility Management or relevant discipline
- 5 years of working experience
- Ability to handle confidential information
- Ability to multi-task and prioritize work
- Strong procurement and negotiation skills
- Able to work well in a dynamic environment with tight deadlines
- Possess strong work ethics
- Detail oriented, analytical and be able to anticipate needs of stakeholders
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat

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