Office and Facilities Coordinator

1 day ago

Toa Payoh, Singapore Big Corridor Sdn Bhd Full time

**Big 3 Media** is hiring a part-time Office and Facilities Coordinator for our Toa Payoh office. In this role, you’ll handle reception duties, coordinate with contracts, and ensure our daily operations run smoothly. You will ensure a welcoming environment while also supporting the smooth operations and upkeep of our workspace. This position is ideal for someone who is organized, enjoys a variety of tasks and wants to be part of a dynamic and creative team.

**Office and Facilities Coordinator (Part Time)**

**Responsibilities**:
**Receptionist Duties**
- Manage the front desk to ensure smooth daily operations.
- Greet and assist visitors warmly and answer any questions they may have.
- Handle incoming calls, messages, Whatsapp inquiries and relay messages to the relevant department.
- Maintain the reception area and common spaces in a neat and orderly manner.
- Print sensitive documents and handle registered mailing at Singpost.
- Ensure deliveries are received and incoming mail is sorted and distributed.
- Assist the Finance Department with dropping cheques at banks, submitting and getting documents authorized at the bank.
- Organize office spaces (pantry, meeting rooms, storerooms etc.)

**Office & Facilities Management**
- Supervise contractors and manage basic facilities maintenance.
- Liaise with building management regarding tenancy matters.
- Maintain the office condition and coordinate with contractors for necessary repairs.
- Perform daily office and meeting room checks to address any issues promptly and efficiently.
- Purchase office supplies and equipment.

**Job Requirements**
- Demonstrated ability to read, write and speak English fluently.
- Strong interpersonal skills and a welcoming demeanor
- Consistently punctual with a well-attended history.
- Able to manage vendor relationships and coordinate facility needs effectively
- Organized, responsible and self motivated with a strong sense of initiative
- Working hours : Weekdays (Monday
- Friday) from 9:30AM to 1:30PM
- May be required to work on weekends in case of emergencies.
- Note: while this role is anchored under Big 3 Media, you will also be supporting light administrative needs (mail & delivery handling) for sister companies based in the same office. This shared support will be clearly guided and limited to front-desk level tasks. _

**Job Type**: Part-time

Pay: $15.00 - $17.00 per hour

**Benefits**:

- Flexible schedule

Schedule:

- Day shift
- Weekend availability

Work Location: In person

  • Project Coordinator

    2 weeks ago

    Toa Payoh, Singapore C+H ASSOCIATES PTE. LTD. Full time

    **Responsibilities**: - Coordination of project work to ensure successful completion as well as hand over to the clients. - Plan and discuss with sub-contractors on project execution and implementation. - Manage and supervise project works and ensure that the project runs smoothly. - Attend to clients / residents’ feedbacks and complaints. - Oversee all...

  • Property Officer

    6 days ago

    Toa Payoh, Singapore Outocoz Property Services Pte Ltd Full time

    **Responsibilities**: - On-site management and maintenance of industry building - Planning, execution and supervision of all facilities management and operational activities of the industry building - Administration and management of contracts - Provide efficient and effective solutions to owners/tenants - Other job-related and ad hoc duties as...

  • Leasing and Fm, Senior Executive or Am

    1 day ago

    Toa Payoh, Singapore CONNECTe INTERNATIONAL Pte Ltd Full time

    **Our client is an established and well-diversified group of companies, with building construction & civil engineering being one of their core activities. Currently, they are seeking for Leasing, Senior Executive in supporting the operations.** **JOB DIMENSION (SCOPE)** **Leasing** - Developing and planning of leasing strategies for shopping malls and...

  • Leasing, Senior Executive

    2 weeks ago

    Toa Payoh, Singapore CONNECTe INTERNATIONAL Pte Ltd Full time

    **Our client is an established and well-diversified group of companies, with building construction & civil engineering being one of their core activities. Currently, they are seeking for Leasing, Senior Executive in supporting the operations.** **JOB DIMENSION (SCOPE)** **Leasing** - Developing and planning of leasing strategies for shopping malls and...

  • Logistics & Admin Coordinator

    1 week ago

    Toa Payoh, Singapore KELE & ASSOCIATES PTE LTD Full time

    **Company Profile** This is the regional office of a US MNC located in Memphis TN, USA, This Singapore operation was established since 1996. They have been serving customers from the Asia Pacific region for the last 28 years. Their major customers are in the M & E Industry consisting of contractors, distributors and MNCs. With a wide range of products...

  • Admin Coordinator

    3 days ago

    Toa Payoh, Singapore Marymount Preschool Full time

    **Duties**: 1) Provides administrative support to ED 3) Call and screen new applicants and set up interview dates 4) Advertise for job positions 5) Collate children’s daily attendance 6) Submit monthly statistics 7) Write meeting minutes as and when instructed by ED 8) Help out in the schools as and when necessary 9) Assist in school events as...

  • High School Secretary

    2 weeks ago

    Toa Payoh, Singapore Stamford American International School Full time

    _**Position Objective**_ - The High School Secretary supports the operation of the High School Office. Under the direction of the High School Principal, performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures._ - The High School Secretary greets and interacts with the public, works...

  • In-house Sales Coordinator

    6 days ago

    Toa Payoh, Singapore TOYOGO Full time

    Responsibilities - Coordinate sales team by managing schedules, filing important documents and communicating relevant information - Ensure the adequacy of sales-related equipment or material - Respond to complaints from customers and give after-sales support when requested - Store and sort financial and non-financial data in electronic form and present...

  • Safety Officer

    1 day ago

    Toa Payoh, Singapore CONNECTe INTERNATIONAL Pte Ltd Full time

    **Our client is an established and well-diversified group of companies, with building construction & civil engineering being one of their core activities. Currently, they are seeking for Safety Officer in supporting the site operations.** **JOB DIMENSION (SCOPE)** - Ensure all statutory act & regulations, company safety rules & regulations and code of...

  • Shipping Officer #64685

    1 day ago

    Toa Payoh, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Logistics/ Wholesale & Distribution (FMCG) - Position Title**:Shipping Officer/ Shipping Assistant**: - Working Location: Tai Seng - Working Hours: 5 days, Monday - Friday (8.30 am - 5.45 pm) - Salary Package**:Basic**: - Duration: 6 months contract **Responsibilities** - Coordinating with clients, carriers, and other...