High School Secretary

_**Position Objective**_
- The High School Secretary supports the operation of the High School Office. Under the direction of the High School Principal, performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures._
- The High School Secretary greets and interacts with the public, works cooperatively with staff, students and parents, and performs other related duties as assigned._
- **Responsibilities**_
- The job holder’s responsibility for promoting and safeguarding the welfare of the students’ for whom they are responsible, or with whom they come into contact will be adhered to and ensure compliance with the relevant Cognita Safeguarding,_
- Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, they must report any concerns to the School’s Designated Safeguarding Lead or to the Head or indeed to the Cognita Regional Safeguarding Manager so that a referral can be made accordingly to the relevant third party services._
- **Major Areas of Responsibility and Specific Tasks**_
- Reflects Stamford’s Guiding Statements including modelling the Learner Profile Attributes. Organizes, coordinates, schedules and performs a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations of the High School office;_
- Communicates in a positive and effective manner with staff, administration, students, parents and/or visitors;_
- **Attendance**_
- Assists with daily attendance records of students and teachers;_
- Provides accurate attendance data required for Emergency Procedures._
- **Receptionist & Customer Service**_
- Coordinates the office, acting as receptionist and reference source for staff, students, parents and the public;_
- Provides information over the phone or in person to parents, students or school personnel as appropriate;_
- Prioritizes and schedules work and assignments to assure efficiency and effectiveness and meet established timelines;_
- Makes, schedules and arranges appointments, meetings, conferences (including facility and catering requests);_
- Manages walk-in traffic of families, teachers and students;_
- Manages student, teacher and parent expectation and complaints and maintains o log of complaints and subsequent actions to resolve complaints._
- **Administration**_
- Updates student contacts on PowerSchool;_
- Manages student withdrawal requests;_
- Liaises with Nursing, Transport and Security offices regarding students whereabouts and other needs;_
- Books rooms for meetings and logs requests for maintenance services with Facilities;_
- Collect mails and distributes mail to respective_
- Ad-hoc support in activities and events which include G12 Graduation_
- Collaborates with appropriate departments to ensure the necessary details for graduation are ready on time;_
- Manages a team of 10 students for graduation preparation;_
- Manages G12 graduation rehearsal details on graduation day and ensures all gowns and caps are returned;_
- Manages all secondary related admin - school photos, yearbooks, etc._
- Helps facilitate office and general school supply purchase orders;_
- receives, stores and distributes supplies and office materials;_
- helps maintain materials and equipment inventory;_
- Oversees the high school budget and coordinates annual bulk order and supplies;_
- Manages and organises the stationary storeroom with the student service team;_
- Oversee deliveries to the Secondary School Office;_
- Maintains teacher check in and check out records._
- **PA to Principal**_
- Serves as secretary and provides administrative assistance to the high school Principals;_
- Independently composes letters and memoranda as directed._
- Manages travel arrangements as needed_
- Manages filing, documentation, printing of documents and processes claims;_
- Provides Admin support for Teacher Observation Process and Hiring Process_
- Pays invoices and organizes budget and financial material to maintain accurate records._
- **Translation Service**_
- Provides Chinese translation for academic, discipline and complaints with parents and students._
- Supports academic & college counsellors and programme coordinators with course selection translation._
- **Miscellaneous**_
- Performs other administrative duties as assigned._
- **Position Requirements**_
- **Knowledge and Skills**_
- Knowledge of Google Suite_
- Excellent interpersonal communication skills._
- Proficient in using computers._
- **Personal Qualities**_
- Desire and ability to work with teenagers;_
- Willingness to take on additional responsibilities as assigned._
- Have a sense of humor._
- **Qualifications**_
- Minimum of five years as a secretary or personal assistant;_
- Minimum Bachelor's Degree_
- Written and oral f