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Secondary School Registrar
2 weeks ago
_**Position Objective**_
- The Secondary School seeks a detail-oriented and thorough individual to support in generating school records, managing student files, coordinating test scores, creating transcripts, answering parent/student requests for transfer of school records, creating a Master Schedule, Scheduling Student-Parent-Teacher Conferences and scheduling MYP, CEM/IBE and AP/DP mock exams and Exams_
- **Responsibilities**_
- The job holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, they must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head of indeed to the Regional CEP so that a referral can be made accordingly to the relevant third part services._
- **Registrar Duties**:_
- Creates and maintains the Secondary School Master Schedule._
- Generates transcripts and packages materials for school transfer and/or school admission_
- Coordinates school records and recommendations for transfers_
- Creates hard-copy files for High School_
- Helps with schedules and course selections in the event of the Academic Dean not being available._
- Registers students for MYP, AP, DP and BTEC courses and exams_
- Coordinates payments of all MYP, AP, DP and BTEC courses with Finance Office_
- Supports ITC with report card generation and other responsibilities as needed._
- Generates Secondary Honor Roll at the end of each Semester_
- Generates Academic Award Certificates_
- Coordinates the Secondary Student-Parent-Teacher Conference and Back to School Night schedules_
- Manages the MYP, IB and BTEC diplomas and transcripts collection process for both students and graduates. This includes coordinating with Finance and arranging postal services to mail out diplomas and transcripts._
- Verifies and confirms grades of graduates upon request from universities, colleges, and 3rd-party verification companies_
- Issues Student Status Letters, Academic Enrolment letters, and VISA Application letters to requesting students and graduates._
- Coordinates new joining students with College Counselors for orientation_
- Organizes nominations for Subjects Awards, computes grades, and generates award recipients lists for Honor Roll and Dean's List._
- Updates the leaving student in the Student Information System according to the name list from the withdrawal team, and sends weekly updates of the leavers students to relevant parties._
- Updates the Course Description Handbook according to the annual edition of the Course Description Handbook_
- Configures and manages the student list and Course catalog for each grade year in the Student Information System prior to the course selection exercise._
- Makes changes to the submissions as per request from students, college counselors, teachers, and academic deans at the end of the course selection exercise._
- Updates approved grade changes into the actual document using Designer software and the student information system after the publication of school reports_
- **Other responsibilities**:_
- Cover for HS Assistant during her lunch hour_
- CEM/IBE assessment (for G11 students)_
- Scheduling Mock Exams and Year-end Exams_
- Ensures that there are enough postal supplies from courier companies to meet operational needs._
- Other duties as needed by the High School Principal_
- **Position Requirements**_
- Detail-oriented, ability to execute_
- Organized_
- Taking initiative_
- Remain calm under pressure_
- Flexible and adaptable_
- Thorough, comprehensive, with an ability to multitask_
- A sense of humor_
- Good command of English with clear, concise verbal communication skills_
- Demonstrates the Stamford Values - Integrity, Courage, Ingenuity and Compassion_
- **Qualifications**_
- Bachelor's degree_
- At least 3 years of experience managing school records, experience with event planning or test planning_
- Proficient in Microsoft Office and Google Suite;_
- Will need to learn other school IT systems such as iSams; MyStamford; PowerSchool; Power Scheduler; Unified Classroom; Sales Force (or equivalent platform); ManageBac; and Cialfo_
- **Contacts**_
- Academic Dean, Parents and students, IBDP/AP/MYP Coordinator, High School and Middle School Principals, Deputy Principals, Students, university and admission offices, and CEM/IBE_
- **Working Conditions**_
- School Environment_
- Will be required to work independently and as part of a collaborative team effort_
- **Terms of Employment**_
- Working Hours 8:00 am - 5:00 pm, Monday to Friday_
- Annual Leave 21 working days_
- Medical Benefits: Local medical i
