Operations Executive

1 week ago

Singapore Apex Harmony Lodge Full time

The Operations Department is responsible for creating a safe, conducive and productive environment for the residents and staff of AHL. The Operations Executive (Procurement) will focus on ensuring adequate and effective supply of items and services for the smooth operations of the lodge. This includes sourcing of items and managing inventory along with other general operational activities. The Operations Executive (Procurement) will work closely with members of the Operations team covering other aspects of operations to ensure processes are smooth, enhance efficiency, and contribute to the company’s overall goals.

**Key Responsibilities**:
**1**. **Procurement and Inventory Management**:

- Source and procure materials, goods, and services in line with company policies and budgetary guidelines.
- Manage relationships with suppliers, ensuring timely delivery of goods and service and upholding service level and reasonable price level.
- Manage inventory control by tracking stock levels, recording inventory transactions, and assisting with inventory audits.
- Coordinate with internal departments to forecast inventory needs and prevent stockouts or overstock situations.

**2**. **Reporting and Data Analysis**:

- Prepare basic reports on operational metrics such as inventory levels, procurement activities, and logistics performance.
- Support the Head of Operations in analysing data to identify trends and areas for improvement.
- Gather relevant/additional data to enhance ability to maintain/improve quality of work and service level

**3**. **Process Improvement and Efficiency**:

- Assist in identifying opportunities for process improvement within and beyond the procurement scope.
- Support the implementation of solutions that improve efficiency, reduce costs, and enhance productivity.
- Contribute ideas for optimizing day-to-day operations and achieving better performance outcomes.
- Monitor and track operational performance, ensuring that all activities align with company standards and comply with local regulations

**4**. **Administrative and Operational Support**:

- Provide administrative support such as, coordinating documentation, maintaining and managing records timely and accurately.
- Help maintain compliance with company policies, regulations, and industry standards within the operations department and the Lodge at large.
- Assist in the coordination and execution of daily operations
- Participate in cross-functional or lodge-wide initiatives that contribute to the goals of the lodge

**Qualifications & Experience**:

- Min. Diploma in Business Administration and/or relevant certifications to carry out the tasks
- Min. 2 years of relevant working experience, preferably in the Healthcare sector
- Ability to converse with vendors/service providers and internal stakeholders in different dialects will be an added advantage
- Effective listening skills to understand the needs of internal stakeholders and translating them into appropriate products/services to meet their needs
- Resourceful and creative in sourcing for suitable and quality solutions to meet the needs of stakeholders
- Strong in coordination and timeline management with multiple suppliers
- Possess an inquisitive and progressive mind to research on new/innovative products and services
- Strong in negotiation and budget management
- Systematic and process-oriented and able to streamline processes while maintaining internal controls.

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