Officer (Administration and Facilities)

7 days ago


Singapore PSB ACADEMY PTE. LTD. Full time

**Customer Service**
- Attend to walk-in enquiries and incoming calls promptly.
- Guide and help students and visitors with on-campus gantry access at both wings.
- Booking of discussion rooms for associate lecturers and staff.
- Manage lost & found items, tidy them monthly and discard them according to the retention period guidelines.
- Coordinate and arrange courier/ mailing for staff.
- Receive & distribute incoming mails (Courier Services & Singapore Post).
- Assist with receiving deliveries e.g., stationeries, A4 copier papers etc.
- Top up papers in students’ self-printing area and assist students if there are any errors arising.
- Ensure markers are refilled and dusters are topped up in all classrooms, student breakout areas, conference, executive offices, and meeting rooms.
- General tidiness of reception counter/ cabinets and centralised stationery area in the office.
- Assist Faculty in the following:

- Provide gantry assistance for students and visitors
- Resetting of students’ portal password
- Distribution of calculators’ stickers for exam use
- Assist the schools with ad-hoc collections during the weekends as and when required

**Admin Duties**
- Check and ensure centralized stationeries and mineral water are stocked up sufficiently.
- Liaise with staff & vendors on the printing of name cards, rubber stamps, printer cartridges & letterheads/ envelopes.
- Assist to process admin invoices.
- Arrange for the disposal of confidential documents.
- Assist with the covering of the monthly exam room booking & ad-hoc room bookings using Syllabus Plus software.

**Requirements**:

- GCE ‘O’ / 'A' Levels holder
- Have prior experience in Counter Duties, Customer Service, Administration/ Clerical work
- Pleasant disposition with good interpersonal skills
- Service oriented
- Able to multi-task
- Enthusiastic with a “can-do” attitude
- Team Player

**Working Location: City Campus**

AM Shift: 8 am - 4.15 pm (Mon-Thurs)

8 am
- 3.45 pm (Fri)

8.45 am - 2.30 pm (Alternate Sat)

PM Shift: 10.45 am
- 8 pm (Mon to Thurs)

11 am
- 8 pm (Fri)

Note: STEM Wing is on a 5 ½ alternate Sat week schedule
- **Required to rotate between Main Wing & STEM Wing at City Campus



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