Office Administrator
2 weeks ago
Are you an organized and proactive professional with **at least one year of proven administrative experience**, eager to make a significant impact in a dynamic and thriving workplace? If you excel in organization, possess exceptional communication skills, and thrive in a multitasking environment, we invite you to join our team
**What We Offer**:
- **Impactful Role**:Drive operational excellence in a vibrant, growing organization.
- **Collaborative Environment**:Work alongside a talented team that values efficiency and contribution.
- **Career Growth**:Opportunities to expand your expertise in a dynamic setting.
**Key Responsibilities**:
- **Operational Management**:Proactively oversee daily office operations, ensuring seamless administrative workflows, high data accuracy, and meticulous record-keeping.
- **Administrative & System Support**:Provide comprehensive support across various functions, including coordinating specialized administrative tasks for HR and payroll, and actively contributing to new system implementations or process improvements.
- **Communication & Coordination**:Serve as a central point of contact, effectively communicating with internal teams (HR, Finance, IT) and external stakeholders, while coordinating office activities, meetings, and internal events.
- **Resource & Facilities Management**:Manage office supplies, oversee mail and logistics, maintain office facilities, and liaise with building management.
- **Confidentiality**:Uphold the highest standards of confidentiality for sensitive information.
**Requirements**:
- **Proven Administrative Experience**:At least 1 year of demonstrable experience in an administrative or office support role, ideally with exposure to large-scale data handling or HR/payroll administration.
- **Data Accuracy & Analysis**:A meticulous approach with a proven track record of maintaining high accuracy in administrative tasks and the ability to analyze data using Excel skills and formulas.
- **Process Improvement Mindset**:Demonstrated ability to enhance operational processes and a willingness to adapt to and support new system transformations and implementations.
- **Interdepartmental Collaboration**:Experience effectively communicating and coordinating with various internal departments (e.g., HR, Finance, IT) to resolve issues and streamline operations.
- **Facilities Oversight**:Manage and coordinate office deliveries, security protocols, and ensure the optimal functioning of basic office facilities. Interact effectively with building management on facility-related matters.
- **Inventory Management**:Efficiently maintain and manage office and pantry supplies, anticipating needs and overseeing procurement.
- **Mail & Logistics Management**:Expertly collect, sort, and distribute daily mail, including managing postage and courier services.
- **Onboarding & Offboarding Support**:Play an active role in welcoming new team members by preparing workspaces, coordinating necessary resources, and providing comprehensive administrative support throughout their employee lifecycle.
- **Access Management**:Oversee the issuance and management of access passes for employees and visitors, ensuring security protocols are followed.
- **Event Coordination**:Independently organize and provide full support for company internal events and activities, from planning to execution.
- **Ad-Hoc Support**:Capably handle additional duties assigned by your supervisor, demonstrating adaptability and a commitment to fostering a collaborative and efficient work environment.
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