Administrative and Event Logistics Coordinators

2 weeks ago


Lower Kent Ridge Road, Singapore National University of Singapore Full time

**Posting Start Date**:21/01/2025

This is an hourly rated position.

**General Administration**
- Processing admissions and general coordination between internal departments within NUS and external parties
- Liaising with contracted lecturers, or external internship supervisors for needful documents and information
- Meeting coordination with internal and external parties

**Event Logistics**

Planning, coordination, and execution of approximately 10-12 sessions per year, including but not limited to:

- Venue booking and setup
- Vendor management (catering, equipment rental, etc.)
- Participant registration and attendance tracking
- On-site management during events
- Post-event breakdown and debrief
- For the ELSA initiative - Develop detailed operational plans for running training sessions lasting 3-6 days, for approximately 4-6 runs each year.
- Coordinate venue bookings, equipment setup, catering, and transportation for participants and facilitators.
- Serve as the point of contact for participants, responding to inquiries and providing necessary information.
- Liaise with external parties (speakers, trainers, vendors) and internal departments within NUS to ensure smooth execution of events.
- Marketing Collateral CreationDevelopment of marketing materials for each event, including:

- Printed materials (brochures, banners, event programs)
- Branding assets to ensure consistency across all platforms
- Printed materials (brochures, banners, event programs)
- Branding assets to ensure consistency across all platforms

**Qualifications**
- Minimum educational qualification of a polytechnic diploma or bachelor's degree
- Proven experience in event planning and management
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in marketing and design software (e.g., Adobe Creative Suite, Canva, Microsoft Office)
- Ability to work flexibly and efficiently under tight deadlines

**More Information**

Type: Contract (9-month)

Location: Kent Ridge Campus

Organization: NUS Enterprise

Department : NUS Enterprise Academy

Job requisition ID : 27598



  • Lower Kent Ridge Road, Singapore Temporary Administrative Support (Compliance), SCALE (LET) Full time

    About UsFounded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in...


  • Lower Kent Ridge Road, Singapore Senior Executive (SCALE-Global) Full time

    This role provides essential administrative support for the Graduate Research Programme, assisting in all stages from admissions to thesis submission and oral defence. Duties & Responsibilities - Admissions and Scholarships - Coordinate and provide secretariat support for the admissions and scholarship committees. - Programme Administration - Support...

  • Executive (Event)

    2 weeks ago


    Lower Kent Ridge Road, Singapore Communication Specialist (Executive Senior Executive), NUS College Full time

    Responsibilities include: - Work closely with the Events Team on the organisation of physical and/or virtual seminars and workshops. - Assist in event logistics, including sourcing for vendor quotations, bookings of venues, arrangement for refreshments, preparations of programme booklets, name tags for participants, stationery, etc. - Process invoices and...

  • Assistant Manager

    2 weeks ago


    Lower Kent Ridge Road, Singapore NUS Faculty of Dentistry Full time

    **The Role** The Sustainable and Green Finance Institute (SGFIN) is a university-level research institute in the National University of Singapore (NUS), jointly supported by the Monetary Authority of Singapore (MAS) and NUS. SGFIN aspires to develop deep research capabilities in sustainable and green finance, provide thought leadership in the...


  • Lower Kent Ridge Road, Singapore ExecutiveSenior Executive (Programme Administration) Full time

    About UsThe Student Life Office at the School of Computing is dedicated to creating a vibrant and supportive environment for our students. Committed to enriching the student experience, we foster a supportive and inclusive atmosphere by integrating diverse student communities and promoting holistic development through active engagement with student groups...


  • Lower Kent Ridge Road, Singapore Senior ExecutiveAssistant Manager (Administration), Centre for Governance and Sustainability Full time

    **Posting Start Date**:25/03/2025 **Middle East Institute (MEI)** The Middle East Institute (MEI), which was founded in 2007, is an autonomous research institute within the National University of Singapore (NUS). From its vantage point in Singapore, a crossroads of the world, MEI exists to advance understanding of the Middle East, and to deepen engagements...


  • Lower Kent Ridge Road, Singapore Executive (Appointments and Development Department) Full time

    The Department of Social Work at the National University of Singapore is seeking a dynamic and experienced Senior Manager, Administration. This role is crucial in ensuring the smooth functioning of the department's operations, including marketing, event management, budgeting, and donor management. The role will support key departmental functions, such as...


  • Lower Kent Ridge Road, Singapore Executive (Grant Management and Patent Administration) Full time

    **About Us** Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in...


  • Lower Kent Ridge Road, Singapore ExecutiveSenior Executive (Administration and Operations) Full time

    Reporting to the manager-in-charge, the ODPRT Research Administrator will provide pre - and post - award research grant administration support to researchers for all NUS Faculties and Research Centers. Responsibilities will include: - Disseminate and coordinate all activities relating to grant calls for assigned programmes, including proposal compliance...


  • Lower Kent Ridge Road, Singapore Executive (MD Prog) Full time

    You will be the co-ordinator of the academic administrative and event support team of NUS College (Academic Affairs). You will ensure that events are run smoothly, as well as to handle academic administrative matters. - **Responsibilities**: - Manage academic events such as Commencement Ceremony - Support Peer Mentor Programme - Handle classrooms bookings...