Research Assistant

6 days ago

Lower Kent Ridge Road, Singapore Executive (Edu Admin, Registrar Services) Full time

**Posting Start Date**:15/11/2024

This hybrid role will assist with a variety of administrative tasks, including scheduling, documentation, and communication, while also providing financial support in areas such as budget tracking, expense processing, and financial reporting.

**Key Responsibilities**
Administrative Support:

- General Office Management:Provide administrative support, including scheduling meetings, and preparing meeting agendas.
- Travel & Logistics: Assist with the coordination of travel arrangements, accommodations, and reimbursements for staff and guest speakers.

Financial Support:

- Budget Assistance: Support budget monitoring and tracking of expenditures for the research program. Ensure that financial transactions align with the approved budget.
- Invoice & Payment Processing: Process invoices, track payments, and maintain records of financial transactions, ensuring timely and accurate payment for internal transfer, guest speakers, and contractors.
- Expense Reconciliation: Assist with reconciling program-related expenses, credit card statements, and receipts.
- Financial Reporting: Assist to prepare basic financial reports, including monthly expenditure summaries and budget forecasts, to facilitate financial oversight and decision-making.
- Reimbursements: Process reimbursement requests, ensuring proper documentation and adherence to policies.
- Cross-functional Support:

- Record-Keeping: Maintain an organized filing system for both administrative and financial documents, ensuring all documents are up-to-date and easily accessible.
- Data Entry and Reporting: Input and update data, maintain spreadsheets, and generate summaries and reports as needed to support activities and program management.
- Ad-Hoc Support: Assist the Center Manager and other staff with ad-hoc administrative and financial tasks as required to support the smooth operation of the program.

Working Conditions:

- Full-time position (42 hours per week).
- Standard office hours with occasional flexibility for program-related events or deadlines.
- On-site work
- The position is for one year but can potentially be extended.

How to Apply:

- Why you want this role and how it will further your long-term career aims
- How you meet the requirements of this post

**Qualifications**
- Qualifications:

- Education: Bachelor’s degree in Administration, Accounting, Finance, Business, or related field preferred.
- Experience: Previous experience in administrative or finance roles is desirable but not required. Those with no experience are welcomed to apply, especially those with a background in business administration or finance.
- Skills:

- Strong organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Basic understanding of financial processes and budgeting
- Excellent written and verbal communication skills
- Familiarity with accounting software (e.g., QuickBooks, Excel, SAP) is a plus
- Strong attention to detail and ability to maintain accurate records
- Ability to multitask and prioritize effectively in a fast-paced environment**More Information**

Location: Kent Ridge Campus

Organization: Saw Swee Hock School of Public Health

Department : Saw Swee Hock School of Public Health

Employee Referral Eligible: No

Job requisition ID : 27008

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